Home School Reimbursement Procedures and
State Guidelines For Nonpublic Pupil Aid

1) Determine which student instructional materials you will use.


The state aid entitlement for 2017/18 for textbook, instructional materials and testing is $91.60 for students in grades 1- 12, and for kindergarten students entitled is $45.80. This amount is subject to change and the allocation amount is provided to us by the state.


The State reimburses the cost of the item and shipping & handling. The amounts listed above are subject to change based on state information. State Aid forms are due in our office by 3:00 p.m. on September 29. No late forms will be accepted.


2) Place your order directly with each company. Purchase or order your materials after July 1, 2017. Receipts dated prior to July 1, 2017 will not be processed for the school year 2017/18.


3) When you receive your materials, send your information into Milaca Public Schools District Office at 500 Hwy 23 West, Milaca, MN 56353. Your materials will be reviewed to ensure they meet state guidelines. Original invoices and/or receipts are required for reimbursement, this includes on-line or internet orders. For electronic downloads, you must bring in your device so the downloaded book can be reviewed. For downloads to your home computer, you must bring in a description from the publisher or the packaging and CD/DVD for review. A packing list is not sufficient and usually does not meet all the requirements.


Each invoice/receipt must meet the following accounting practices and policies of the Milaca Public Schools Finance Department including:

  • proof of payment
  • order date/ship date


If proof of payment is not shown, you may be asked to provide additional documentation such as a bank statement or credit card statement.


Deadline for presenting receipts and materials for reimbursement for the school year is April 15. Please note: This date will not be extended.


Minnesota State Guidelines (Statute 123B.41):
“Subd. 2.Textbook. (a) "Textbook" means any book or book substitute, including electronic books as well as other printed materials delivered electronically, which a pupil uses as a text or text substitute in a particular class or program in the school regularly attended and a copy of which is expected to be available for the individual use of each pupil in this class or program.

(b) For purposes of calculating the annual nonpublic pupil aid entitlement for textbooks, the term shall be limited to books, workbooks, or manuals, whether bound or in loose-leaf form, as well as electronic books and other printed materials delivered electronically, intended for use as a principal source of study material for a given class or a group of students.

(c) For purposes of sections 123B.40 to 123B.48, the terms "textbook" and "software or other educational technology" include only such secular, neutral, and nonideological materials as are available, used by, or of benefit to Minnesota public school pupils.”

Contact: Robyn Vosberg-Torgerson
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