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INDEPENDENT SCHOOL DISTRICT #912
MILACA, MINNESOTA 56353
Tuesday, January 18, 2011 6:30 pm
Board Room
REGULAR BOARD MEETING – 6:30 PM
I. CALL TO ORDER REGULAR SCHOOL BOARD MEETING
AND PLEDGE OF ALLEGIANCE- Chairperson, Pat Nelson
II. ROLL CALL - CLERK Those present: Those absent:
Voting Rotation: Jeff Larson, Aimee Struffert, Jody Chambers, Todd Quaintance, Pat Nelson, Mark Herzing, Judy Pearson
III. APPROVAL OF AGENDA
IV. RECOGNITION OF BOARD MEMBERS LEAVING
1. Linda Ramson
2. Jackie Struffert
V. PUBLIC FORUM – 6:40 PM
Open forum is a specific time set aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.
Guidelines for the open forum:
- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.
- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.
- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.
- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study. If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.
- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum. Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information. This policy, in its entirety, can be found under Policies on the School District Web site.)
VI. APPROVAL OF THE CONSENT AGENDA
The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action. At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.
A. Approval of Minutes (See Enclosure #1 on the web site)
Minutes of the Regular Meeting held on December 21, 2010 and the Reorganizational Board Meeting on January 3, 2011
B. Approval of Bills (See Enclosure #2 on the web site)
- Register
- Detail
C. Approval of Wire Transfers Listed Below:
LIQUID ASSET TRANSFERS TO CHECKING:
12/07/10 $78,957.50
12/07/10 $2,839.50
12/07/10 $10,412.60
12/09/10 $450,000.00
12/14/10 $70,000.00
12/23/10 $670,000.00
12/24/10 $100,000.00
D. Personnel Items
Employment Approval/Hours Adjusted/Position Creation:
1. Hire Rob Schepper, Paraprofessional, $10.51/hour, 31.25 hours/week, effective January 3, 2011
2. Hire Michelle Peterson, Paraprofessional, $10.51/hour, 31.25 hours/week, effective January 18, 2011
3. Hire Patricia ZumBerge, AIP Long Term Substitute, BA, Step 1, 1.0 FTE, $6,718, effective January 18 – March 14, 2011 (Start date revision from December Board Meeting approval)
4. Hire Josh Franklin, Homebound Tutoring, $24/hour, 6 hours/week, effective January 13, 2011
5. Hire Damian Fish, Math Overload (2nd Semester), $2,591, effective January 24, 2011
6. Increase in hours for Wendi Foss, Paraprofessional, from 31.25 hours/day to 33.75 hours/day, $10.51/hour, effective January 25, 2011
7. Increase in hours for Peggy Peltier, Paraprofessional, from 28.75 hours/day to 31.25 hours/day, effective January 25, 2011
8. Hire Damian Fish, Homebound Tutoring, $24/hour, effective January 25, 2011
9. Hire Richard Southard, ALC Health Teacher, $24.91/hour, effective January 26 - March 24, 2011
Leave Requests/Resignations/Retirements/Seasonal Layoff/Termination:
1. Accept the resignation of Martha Eggen, Paraprofessional Crossing Guard, 30 minutes daily, effective once replacement has filled the position
Lane Changes
1. Rachel Arens, BA to BA+10, $38,015.50
2. Kylee Thomas, BA to BA+10, $36,898
3. Michelle Lyrenmann, BA to BA+10, $36,898
4. Shannon Lepper, BA to BA+10, $36,898
5. Jody Udstuen, BA to BA+10, $36,898
E. Third Reading and Approval of the Following Policies (Enclosure #3 on the web site):
Policy 405 – Veteran’s Preference
Policy 413 – Harassment and Violence
Policy 526 – Hazing Prohibition
Policy 514 – Bullying Prohibition Policy
F. Approve the 2010-2012 Business Manager Contract (Enclosure #4)
G. Approval of the Memorandum of Understanding for a Member of the Custodial Unit to Extend Probationary Period by 6 Months
Discussion
A motion is in order to approve the consent agenda.
VII. PRINCIPALS/DIRECTORS/COORDINATORS REPORT
A. High School Principal
B. Elementary Principal
C. Activities Director
D. Food Service Director
E. Community Education Director
F. Curriculum Director
G. Business Manager Report
1. Update on financial picture of district (Enclosure #5)
VIII. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED
A. Approval of Treasurer’s Report (Enclosure #6)
Discussion
A motion is in order to approve the Treasurer’s Report.
B. Approval of Naming Jeff Larson, Plan Administrator, Scott Nelson, Business Manager, and Jerry Hansen, Superintendent as Officers for the OPEB Trust Agreement
This motion was originally approved in November. However, it needs to be updated to reflect the hire of the new Business Manager and the reorganization of the Board Members. A roll call vote is in order to approve the motion.
Discussion
A motion is in order to name Jeff Larson, Plan Administrator, Scott Nelson, Business Manager, and Jerry Hansen, Superintendent as Officers for the OPEB Trust Agreement.
IX. ITEMS OF INFORMATION AND/OR DISCUSSION ONLY
A. Committee Reports
1. Committee of the Whole, January 3, 2011
2. MSBA Meetings, January 12-14, 2011
Committee Assignments
Enrollment
X. SUPERINTENDENT AND BOARD MEMBER ITEMS
A. Superintendent Report
1. Strategic Plan Update
2. Technology Initiative
3. Flexible Learning Year
B. Second Reading of the Following Policies (Enclosure #7 on the web site):
Policy 613 – Graduation Requirements
Policy 410 – Family and Medical Leave Policy
C. Student Activities Account (Enclosure #8 on the web site)
XI. MOTION TO CLOSE MEETING
A. Consideration of Student Expulsion (MN Statute 121A.3 to 121A.53)
XII. MOTION TO OPEN MEETING
XIII. EXPULSION MOTIONS
A. Consideration of Student Expulsion (1511)
Board Member ______________ introduced the following Resolution and moved its adoption:
RESOLUTION RELATING TO THE
EXPULSION OF THE STUDENT IDENTIFIED
IN THE ATTACHMENTS HERETO AS THE “STUDENT 1511”
WHEREAS, the Student was proposed for expulsion pursuant to the Pupil Fair Dismissal Act, Minn. Stat. §§ 121A.40-121.56; and
WHEREAS, the Student and his parent were served the written notice of the School District’s intent to initiate expulsion proceedings, and such notice was accompanied by a copy of the Pupil Fair Dismissal Act, Minn. Stat. §§ 121A.40-121A.56, as required under the Act; and
WHEREAS, the Student and his parent elected to waive the scheduled hearing with the understanding that by such waiver, the proposed terms of expulsion would be submitted for action to the School Board of Independent School District No. 912.
THEREFORE, BE IT RESOLVED by the School Board of Independent School District No. 912 as follows:
The School Board hereby accepts the waiver of hearing executed by the Student’s parent, a copy of which is attached hereto as Exhibit A and incorporated herein by reference.
By reviewing the record relating to this matter, the School Board hereby finds that, due to the nature of the conduct engaged in by the Student, the terms of the expulsion proposed by the School District are reasonable and appropriate.
The School Board of Independent School District No. 912 hereby orders that the expulsion of the Student be imposed immediately pursuant to the Pupil Fair Dismissal Act, Minn. Stat. §§ 121A.40-121A.56. Said expulsion shall be imposed in accordance with the written notice provided to the Student and his parent, a copy of which is attached hereto as Exhibit B.
The School Board of Independent School District No. 912 also approves the terms of the agreement with the Student and his parent, a copy of which is attached hereto as Exhibit C.
The clerk of the School Board is directed to provide written notice of the expulsion to the Student and his parent in substantially the form as provided in Exhibit D.
It is further ordered that, pursuant to a proper request, the School District shall provide copies of this resolution. However, any release of said resolution shall not include the exhibits or attachments hereto, as the School Board hereby finds that such materials constitute “private data on individuals” pursuant to the Minnesota Government Data Practices Act, Minn. Stat. § 13.32.
The motion for the adoption for the foregoing Resolution was duly seconded by Board Member _______________, and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon, said Resolution was declared duly passed and adopted.
XIV. ADJOURNMENT
So, How Are The Children?
MILACA SCHOOL DISTRICT GOALS
1. Goal: Focus on the Whole Individual
Objectives:
1. Model and expect respect
2. Promote ethical behavior, cultural awareness, and personal responsibility
3. Provide broad and comprehensive enrichment opportunities
4. Reach all learners
2. Goal: Define, Measure and Track Student Achievement
Objectives:
1. Identify measurable student achievement data
2. Set student achievement goals
3. Use student achievement data to drive research-based curriculum and instructional strategies
4. Evaluate and communicate student achievement
3. Goal: Operate Within a Balanced Budget Each Year
Objectives:
1. Form an advisory finance council
2. Develop a school district fund balance policy
3. Assess and adjust budget/programs as needed
4. Goal: Strengthening Community Support
Objectives:
1. Foster community trust and good will
2. Increase community involvement in school
3. Expand communication among school, family, and community
MILACA SCHOOL DISTRICT VISION STATEMENT
The Milaca Public Schools will provide educational opportunities and serve as a resource for all learners in the community. The schools will provide a safe and respectful learning environment. We will focus on educating the whole individual by preparing each learner with the skills needed to succeed as a responsible citizen in our changing and diverse world.
MILACA, MINNESOTA 56353
Tuesday, January 18, 2011 6:30 pm
Board Room
REGULAR BOARD MEETING – 6:30 PM
I. CALL TO ORDER REGULAR SCHOOL BOARD MEETING
AND PLEDGE OF ALLEGIANCE- Chairperson, Pat Nelson
II. ROLL CALL - CLERK Those present: Those absent:
Voting Rotation: Jeff Larson, Aimee Struffert, Jody Chambers, Todd Quaintance, Pat Nelson, Mark Herzing, Judy Pearson
III. APPROVAL OF AGENDA
IV. RECOGNITION OF BOARD MEMBERS LEAVING
1. Linda Ramson
2. Jackie Struffert
V. PUBLIC FORUM – 6:40 PM
Open forum is a specific time set aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.
Guidelines for the open forum:
- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.
- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.
- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.
- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study. If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.
- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum. Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information. This policy, in its entirety, can be found under Policies on the School District Web site.)
VI. APPROVAL OF THE CONSENT AGENDA
The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action. At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.
A. Approval of Minutes (See Enclosure #1 on the web site)
Minutes of the Regular Meeting held on December 21, 2010 and the Reorganizational Board Meeting on January 3, 2011
B. Approval of Bills (See Enclosure #2 on the web site)
- Register
- Detail
C. Approval of Wire Transfers Listed Below:
LIQUID ASSET TRANSFERS TO CHECKING:
12/07/10 $78,957.50
12/07/10 $2,839.50
12/07/10 $10,412.60
12/09/10 $450,000.00
12/14/10 $70,000.00
12/23/10 $670,000.00
12/24/10 $100,000.00
D. Personnel Items
Employment Approval/Hours Adjusted/Position Creation:
1. Hire Rob Schepper, Paraprofessional, $10.51/hour, 31.25 hours/week, effective January 3, 2011
2. Hire Michelle Peterson, Paraprofessional, $10.51/hour, 31.25 hours/week, effective January 18, 2011
3. Hire Patricia ZumBerge, AIP Long Term Substitute, BA, Step 1, 1.0 FTE, $6,718, effective January 18 – March 14, 2011 (Start date revision from December Board Meeting approval)
4. Hire Josh Franklin, Homebound Tutoring, $24/hour, 6 hours/week, effective January 13, 2011
5. Hire Damian Fish, Math Overload (2nd Semester), $2,591, effective January 24, 2011
6. Increase in hours for Wendi Foss, Paraprofessional, from 31.25 hours/day to 33.75 hours/day, $10.51/hour, effective January 25, 2011
7. Increase in hours for Peggy Peltier, Paraprofessional, from 28.75 hours/day to 31.25 hours/day, effective January 25, 2011
8. Hire Damian Fish, Homebound Tutoring, $24/hour, effective January 25, 2011
9. Hire Richard Southard, ALC Health Teacher, $24.91/hour, effective January 26 - March 24, 2011
Leave Requests/Resignations/Retirements/Seasonal Layoff/Termination:
1. Accept the resignation of Martha Eggen, Paraprofessional Crossing Guard, 30 minutes daily, effective once replacement has filled the position
Lane Changes
1. Rachel Arens, BA to BA+10, $38,015.50
2. Kylee Thomas, BA to BA+10, $36,898
3. Michelle Lyrenmann, BA to BA+10, $36,898
4. Shannon Lepper, BA to BA+10, $36,898
5. Jody Udstuen, BA to BA+10, $36,898
E. Third Reading and Approval of the Following Policies (Enclosure #3 on the web site):
Policy 405 – Veteran’s Preference
Policy 413 – Harassment and Violence
Policy 526 – Hazing Prohibition
Policy 514 – Bullying Prohibition Policy
F. Approve the 2010-2012 Business Manager Contract (Enclosure #4)
G. Approval of the Memorandum of Understanding for a Member of the Custodial Unit to Extend Probationary Period by 6 Months
Discussion
A motion is in order to approve the consent agenda.
VII. PRINCIPALS/DIRECTORS/COORDINATORS REPORT
A. High School Principal
B. Elementary Principal
C. Activities Director
D. Food Service Director
E. Community Education Director
F. Curriculum Director
G. Business Manager Report
1. Update on financial picture of district (Enclosure #5)
VIII. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED
A. Approval of Treasurer’s Report (Enclosure #6)
Discussion
A motion is in order to approve the Treasurer’s Report.
B. Approval of Naming Jeff Larson, Plan Administrator, Scott Nelson, Business Manager, and Jerry Hansen, Superintendent as Officers for the OPEB Trust Agreement
This motion was originally approved in November. However, it needs to be updated to reflect the hire of the new Business Manager and the reorganization of the Board Members. A roll call vote is in order to approve the motion.
Discussion
A motion is in order to name Jeff Larson, Plan Administrator, Scott Nelson, Business Manager, and Jerry Hansen, Superintendent as Officers for the OPEB Trust Agreement.
IX. ITEMS OF INFORMATION AND/OR DISCUSSION ONLY
A. Committee Reports
1. Committee of the Whole, January 3, 2011
2. MSBA Meetings, January 12-14, 2011
Committee Assignments
Enrollment
X. SUPERINTENDENT AND BOARD MEMBER ITEMS
A. Superintendent Report
1. Strategic Plan Update
2. Technology Initiative
3. Flexible Learning Year
B. Second Reading of the Following Policies (Enclosure #7 on the web site):
Policy 613 – Graduation Requirements
Policy 410 – Family and Medical Leave Policy
C. Student Activities Account (Enclosure #8 on the web site)
XI. MOTION TO CLOSE MEETING
A. Consideration of Student Expulsion (MN Statute 121A.3 to 121A.53)
XII. MOTION TO OPEN MEETING
XIII. EXPULSION MOTIONS
A. Consideration of Student Expulsion (1511)
Board Member ______________ introduced the following Resolution and moved its adoption:
RESOLUTION RELATING TO THE
EXPULSION OF THE STUDENT IDENTIFIED
IN THE ATTACHMENTS HERETO AS THE “STUDENT 1511”
WHEREAS, the Student and his parent were served the written notice of the School District’s intent to initiate expulsion proceedings, and such notice was accompanied by a copy of the Pupil Fair Dismissal Act, Minn. Stat. §§ 121A.40-121A.56, as required under the Act; and
WHEREAS, the Student and his parent elected to waive the scheduled hearing with the understanding that by such waiver, the proposed terms of expulsion would be submitted for action to the School Board of Independent School District No. 912.
THEREFORE, BE IT RESOLVED by the School Board of Independent School District No. 912 as follows:
The School Board hereby accepts the waiver of hearing executed by the Student’s parent, a copy of which is attached hereto as Exhibit A and incorporated herein by reference.
By reviewing the record relating to this matter, the School Board hereby finds that, due to the nature of the conduct engaged in by the Student, the terms of the expulsion proposed by the School District are reasonable and appropriate.
The School Board of Independent School District No. 912 hereby orders that the expulsion of the Student be imposed immediately pursuant to the Pupil Fair Dismissal Act, Minn. Stat. §§ 121A.40-121A.56. Said expulsion shall be imposed in accordance with the written notice provided to the Student and his parent, a copy of which is attached hereto as Exhibit B.
The School Board of Independent School District No. 912 also approves the terms of the agreement with the Student and his parent, a copy of which is attached hereto as Exhibit C.
The clerk of the School Board is directed to provide written notice of the expulsion to the Student and his parent in substantially the form as provided in Exhibit D.
It is further ordered that, pursuant to a proper request, the School District shall provide copies of this resolution. However, any release of said resolution shall not include the exhibits or attachments hereto, as the School Board hereby finds that such materials constitute “private data on individuals” pursuant to the Minnesota Government Data Practices Act, Minn. Stat. § 13.32.
The motion for the adoption for the foregoing Resolution was duly seconded by Board Member _______________, and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon, said Resolution was declared duly passed and adopted.
XIV. ADJOURNMENT
So, How Are The Children?
This is a traditional greeting among the African Masai Tribe acknowledging the high value that the Masai place on their children’s well-being. Even warriors with no children of their own give the traditional answer. “All the children are well.” Meaning, that peace and safety prevail, that the priorities of protecting the young, and the powerless are in place, and that we have not forgotten our reason for being, our proper functions and responsibilities. “All the children are well” means that life is good.
Speech by Rev Patrick T. O’Neill
************************************************************************MILACA SCHOOL DISTRICT GOALS
1. Goal: Focus on the Whole Individual
Objectives:
1. Model and expect respect
2. Promote ethical behavior, cultural awareness, and personal responsibility
3. Provide broad and comprehensive enrichment opportunities
4. Reach all learners
2. Goal: Define, Measure and Track Student Achievement
Objectives:
1. Identify measurable student achievement data
2. Set student achievement goals
3. Use student achievement data to drive research-based curriculum and instructional strategies
4. Evaluate and communicate student achievement
3. Goal: Operate Within a Balanced Budget Each Year
Objectives:
1. Form an advisory finance council
2. Develop a school district fund balance policy
3. Assess and adjust budget/programs as needed
4. Goal: Strengthening Community Support
Objectives:
1. Foster community trust and good will
2. Increase community involvement in school
3. Expand communication among school, family, and community
MILACA SCHOOL DISTRICT VISION STATEMENT
The Milaca Public Schools will provide educational opportunities and serve as a resource for all learners in the community. The schools will provide a safe and respectful learning environment. We will focus on educating the whole individual by preparing each learner with the skills needed to succeed as a responsible citizen in our changing and diverse world.
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