Milaca Public Schools
500 Highway 23 West
Milaca, MN 56353
INDEPENDENT SCHOOL DISTRICT #912
MILACA, MINNESOTA 56353
Tuesday, April 19, 2011 6:30 pm
Board Room


REGULAR BOARD MEETING – 6:30 PM
I. CALL TO ORDER REGULAR SCHOOL BOARD MEETING
AND PLEDGE OF ALLEGIANCE-
Chairperson, Pat Nelson

II. ROLL CALL - CLERK        Those present:           Those absent:
Voting Rotation: Pat Nelson, Mark Herzing, Judy Pearson, Jeff Larson, Aimee Struffert, Jody Chambers, Todd Quaintance

III. APPROVAL OF AGENDA

IV. PUBLIC FORUM – 6:40 PM

Open forum is a specific time set aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.
Guidelines for the open forum:
- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.
- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.
- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.
- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study. If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.
- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum. Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information. This policy, in its entirety, can be found under Policies on the School District Web site.)


V. APPROVAL OF THE CONSENT AGENDA
The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action. At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.

A. Approval of Minutes
(See Enclosure #1 on the web site)
Minutes of the Regular and Closed Meeting held on March 15, 2011

B. Approval of Bills (See Enclosure #2 on the web site)
      - Register
            - Register Addendum
     - Wire Transfers

C. Approval of Wire Transfers Listed Below:
LIQUID ASSET TRANSFERS TO CHECKING:
3/2/11         $95,000.00
3/2/11         $96,436.47
3/9/11         $409,621.89
3/17/11       $193,000.00
3/25/11       $470,000.00
3/31 /11      $23,000.00

D. Personnel Items
Employment Approval/Hours Adjusted/Position Creation:
1. Confirmation of the hire of Kevin Johnson, Paraprofessional, 31.25-42.5 hours/week, Step 3, $11.55/hour, effective September 7, 2010
2. Hire Christine Jensen, Concert Supervision, $28.50/event, effective April 19, 2011
3. Hire Ann Hoehn, Homebound Instructor, $24/hour, effective March 25, 2011
4. Hire Ashlyn Kreifels, Summer Kids Town, 15 hours/week, $7.25 hour, effective June 1 – August 30, 2011
5. Hire Gretchen Ploeger, Summer Kids Town, 15 hours/week, $7.25/hour, effective June 1 – August 30, 2011
6. Hire Brandi Katke, Summer Kids Town, 30 hours/week, $9.98/hour, effective June 1 – August 30, 2011
7. Hire Judy Olson, Summer Kids Town, approximately 15 hours/week, $10.60/hour, effective June 1 – August 30, 2011
8. Hire Amy Carlson, Summer Kids Town, 32.5 hours/week, $9.98/hour, effective June 1 – August 30, 2011
9. Hire Missy Tellinghuisen, Kids Town Lead, 35 hours/week, $10.25/hour, effective June 1 – August 20, 2011
10. Hire Emily Rotz, CE Pool: Lifeguard $7.25/hour, Aide $7.50/hour, hours as needed, effective May 1, 2011 – May 1, 2012
11. Hire Marlynda DeHaan, CE Pool: Lifeguard $7.25/hour, Aide $8.50/hour, WSI $9.50/hour, hours as needed, effective May 1, 2011 – May 1, 2012
12. Hire Orianna Scherer-Wojahn, CE Pool: Lifeguard $7.25/hour, Aide $7.50/hour, hours as needed, effective May 1, 2011 – May 1, 2012
13. Hire Claire Larsen, CE Pool: Lifeguard $7.25/hour, Aide $7.50/hour, hours as needed, effective May 1, 2011 – May 1, 2012
14. Hire Kayla Santema, CE Pool: Lifeguard $7.25/hour, Aide $8.50/hour, WSI $9.50/hour, hours as needed, effective May 1, 2011 – May 1, 2012
15. Hire Gretchen Ploeger, CE Pool: Lifeguard $7.25/hour, Aide $7.50/hour, hours as needed, effective April 11, 2011 – May 1, 2012
16. Hire Haley Totzke, CE Pool: Lifeguard $7.25/hour, Aide $8.50/hour, WSI $9.50/hour, hours as needed, effective June 1 – July 30, 2011
17. Hire Samantha Mitchell, CE Pool: Lifeguard $7.25/hour, Aide $7.50/hour, hours as needed, effective May 1, 2011 – May 1, 2012
18. Hire Spencer Sommerlot, ½ Assistant Varsity Track Coach, $1,236, effective March 14, 2011
19. Hire Nicole Hartung, CE Swim Lesson Coordinator, $325 for 1 session, $650 for 2 session, effective June 1 – August 30, 2011

Leave Requests/Resignations/Retirements/Seasonal Layoff/Termination:

1. Nonrenewal of LPN contract with Pat Coffee, effective June 30, 2011
2. Accept the resignation of David Leom, Head Boys Basketball Coach, effective April 8, 2011
3. Approve maternity leave for Sarah Ranweiler, effective approximately July 22, 2011 for 8-10 weeks, returning no later than September 30, 2011

E. Approve Extending the 2010-2011 School Year by One Teacher Contract Day (June 7, 2011), Due to Weather Related Closure
Due to weather, there was no school on March 23rd. To make up for this missed contract day, it is proposed that the last teacher workday be June 7th, instead of June 6th.

F. Approve the Revised 2011-2012 School Calendar
(Enclosure #3)
January 1, 2012 falls on a Sunday, so Monday, January 2nd, is a national holiday on which school cannot be held. The calendar has been adjusted so the last student day is Friday, June 1st and the last teacher day will be Monday, June 4th.

G. Approve the Overnight Trip Request for Varsity Softball Tournament in Little Falls, MN, April 15-16, 2011
There will be 18 girls traveling for this tournament with 4 chaperones (including coaches). This trip is will not affect any student/teacher contract days. The cost of the trip is approximately $200 charged to the student activity fund and there is an out of pocket cost of $15 per student.

H. Approve the Overnight Trip Request for State FFA Convention in St. Paul, MN, May 1-3, 2011
There are 11 students who have qualified at the FFA regional level to compete at the State competition. Two advisors will accompany the group to the convention. The total student/teacher contract days that will be missed are 1 or 2, depending if they are competing in the large group (1 day) or small group (2 days) competition. The cost of the trip is approximately $518 charged to the student activity fund. There is not an out of pocket cost for the students.

I. Approve the Overnight Trip Request for the FCCLA State Conference in Bloomington, MN, April 28-29, 2011
There are 3 students who have qualified to compete at the state FCCLA conference. One advisor will accompany the students to the convention. There will be 2 student/teacher contract days missed. The trip will be paid through the student activity fund, with the exception of $50 out of pocket expense for each student.

J. Approval of Policy 515 Public Notice (Directory Information) and Policy 520 Public Notice (Student Surveys) for 2011-2012 (Enclosure #4 (515), Enclosure #4 (520))
These are annual approvals. They will be published in the newspaper and placed in the handbooks.

K. Approve Updated Job Descriptions for the Clerical Unit
(Enclosure #5)
      - Elementary Class I
      - Elementary Class II
      - High School Class I
      - High School Class II
      - High School Guidance Class II

L. Approve the Agreement to Extend Probationary Period for Karen Vance

M. Approve the Shared Services Agreement with Community Christian School for Catering Services (Enclosure #6)

N. Approve the Food Contract with Cambridge-Isanti for Rum River North
(Enclosure #7)

O. Adopt Security Life Insurance Company of America for Student Accident Insurance for 2011-2012
Each year we adopt the Student Assurance Services Accident Insurance as an option for parents. Various parts of the insurance can be selected by parents to meet their specific needs.

P. Approve the Amended East Central Minnesota Cable Cooperative Joint and Cooperative Agreement

Discussion
A motion is in order to approve the consent agenda.

VI. PRINCIPALS/DIRECTORS/COORDINATORS REPORT
A. OPEB Trust Fund Update
1. There will be a representative from Wells Fargo to update us on OPEB.

B. High School Principal

C. Elementary Principal

1. ADEDK enrollment update

D. Activities Director
1. Jr. High Track
2. 9th Grade Baseball
3. Granite Ridge Conference Update
4. Football Co-op


E. Food Service Director

F. Community Education Director

G. Curriculum Director

H. Business Manager Report

1. Update on financial picture of district (Enclosure #8)

VII. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED

A. Approval of Treasurer’s Report
(Enclosure #9)

Discussion
A motion is in order to approve the Treasurer’s Report.

B. Discussion and Action on the Use of Federal Jobs Money for Title


Discussion
A motion is in order to….

C. Resolution for Tax Aid and Anticipation Borrowing
There will be a representative from PMA Financial to provide details and review this item.

Discussion
A motion is in the order to approve the resolution for Tax Aid and Anticipation Borrowing.

D. Approve Continued Membership in the Minnesota High School League for 2011-2012
Each year we approve this membership for the following year.

2011-2012 RESOLUTION FOR MEMBERSHIP IN THE
MINNESOTA STATE HIGH SCHOOL LEAGUE

RESOLVED, that the Governing Board of School District Number 912, County of Mille Lacs, State of Minnesota delegates the control, supervision and regulation of interscholastic athletic and fine arts events (referred to in MN Statutes, Section 128C.01) to the Minnesota State High School League, and so hereby certifies to the State Commissioner of Education as provided for by Minnesota Statutes.

FURTHER RESOLVED, that the Milaca High School is authorized by this, the Governing Board of said school district to:
1. Renew its membership in the Minnesota State High School League; and
2. Participate in the approved interschool activities sponsored by said League and its various subdivisions.

FURTHER RESOLVED, that this Governing Board hereby adopts the Constitution, Bylaws, Rules and Regulations of said League and all amendments thereto as the same as are published in the latest edition of the League’s Official Handbook, on file at the office of the school district or as appears on the League’s website, as the minimum standards governing participation in said League-sponsored activities, and that the administration and responsibility for determining student eligibility and for the supervision of such activities are assigned to the official representative identified by the Governing Board.

The above Resolution was adopted by the Governing Board of this school district and is recorded in the official minutes of said Board and hereby is certified to the State Commissioner of Education as provided for by law.


Discussion
A motion is in order to approve the 2011-2012 Resolution for Membership in the Minnesota State High School League.


VIII. ITEMS OF INFORMATION AND/OR DISCUSSION ONLY

A. Committee Reports
1. Policy Committee, April 4, 2011

Enrollment

IX. SUPERINTENDENT AND BOARD MEMBER ITEMS

A. Superintendent Report
1. Update on ADEDK
2. Strategic Plan Update


B. First Reading of Policy 714 – Fund Balances (Enclosure #10 on the web site)

C. Student Activities Account (Enclosure #11 on the web site)

X. MOTION TO ADJOURN MEETING
So, How Are The Children?
This is a traditional greeting among the African Masai Tribe acknowledging the high value that the Masai place on their children’s well-being. Even warriors with no children of their own give the traditional answer. “All the children are well.” Meaning, that peace and safety prevail, that the priorities of protecting the young, and the powerless are in place, and that we have not forgotten our reason for being, our proper functions and responsibilities. “All the children are well” means that life is good.

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MILACA SCHOOL DISTRICT GOALS

1. Goal: Focus on the Whole Individual

Objectives:
1. Model and expect respect
2. Promote ethical behavior, cultural awareness, and personal responsibility
3. Provide broad and comprehensive enrichment opportunities
4. Reach all learners

2. Goal: Define, Measure and Track Student Achievement
Objectives:
1. Identify measurable student achievement data
2. Set student achievement goals
3. Use student achievement data to drive research-based curriculum and instructional strategies
4. Evaluate and communicate student achievement

3. Goal: Operate Within a Balanced Budget Each Year
Objectives:
1. Form an advisory finance council
2. Develop a school district fund balance policy
3. Assess and adjust budget/programs as needed

4. Goal: Strengthening Community Support
Objectives:
1. Foster community trust and good will
2. Increase community involvement in school
3. Expand communication among school, family, and community

MILACA SCHOOL DISTRICT VISION STATEMENT
The Milaca Public Schools will provide educational opportunities and serve as a resource for all learners in the community. The schools will provide a safe and respectful learning environment. We will focus on educating the whole individual by preparing each learner with the skills needed to succeed as a responsible citizen in our changing and diverse world.



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