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INDEPENDENT SCHOOL DISTRICT #912
MILACA, MINNESOTA 56353
Tuesday, July 19, 2011 6:30 pm
Board Room
REGULAR BOARD MEETING – 6:30 PM
I. CALL TO ORDER REGULAR SCHOOL BOARD MEETING
AND PLEDGE OF ALLEGIANCE- Chairperson, Pat Nelson
II. ROLL CALL - CLERK Those present: Those absent:
Voting Rotation: Aimee Struffert, Jody Chambers, Todd Quaintance, Pat Nelson, Mark Herzing, Judy Pearson, Jeff Larson
III. APPROVAL OF AGENDA
IV. PUBLIC FORUM – 6:40 PM
Open forum is a specific time set aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.
Guidelines for the open forum:
- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.
- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.
- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.
- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study. If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.
- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum. Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information. This policy, in its entirety, can be found under Policies on the School District Web site.)
V. APPROVAL OF THE CONSENT AGENDA
The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action. At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.
A. Approval of Minutes (See Enclosure #1 on the web site)
Minutes of the Regular and Closed Meeting held on June 21, 2011
B. Approval of Bills (See Enclosure #2 on the web site)
- Bills
- Wire Transfers
C. Approval of Wire Transfers Listed Below:
LIQUID ASSET TRANSFERS TO CHECKING:
6/6/10 $94,200.89
6/8/10 $500,000.00
6/15/10 $120,000.00
6/23/10 $460,000.00
D. Personnel Items
Employment Approval/Hours Adjusted/Position Creation:
1. Hire Mitchel Vedders, Elementary Teacher, BA, Step 1, 1.0 FTE, $32,954, effective June 24, 2011
2. Hire Rebecca Hahn, Elementary Teacher, BA, Step 5, 0.34 FTE, $12,644.94, effective June 29, 2011
3. Hire Susan Youngbauer, ECSE Teacher, BA+40, Step 1, 0.5 FTE, $18,832, effective July 11, 2011. Contingent upon teaching license approval from MDE.
4. Hire Stacey Pinz, Language Arts Teacher, MA, Step 8, 1.0 FTE, $48,373, effective July 18, 2011
5. Hire Ashley Davis, FACS Teacher, MA, Step 1, 1.0 FTE, $37,664, effective July 19, 2011
6. Tarah Brenny, Elementary Teacher, BA, Step 1, 0.5 FTE, $16,477, effective July 19, 2011
Leave Requests/Resignations/Retirements/Seasonal Layoff/Termination:
1. Accept the resignation of Michael Warner, Varsity Speech Assistant and Jr. High Speech Coach, effective June 14, 2011
2. Accept the resignation of Donald Moorlag, Elementary Teacher, effective June 29, 2011
E. Approval to Renew Membership with MSBA, in the Amount of $5,582
F. Approval of the Following Policies (See Enclosure #3 on the web site):
These policies require annual review by the School Board:
Policy 413 - Harassment and Violence
Policy 522 - Student Sex Nondiscrimination
G. Approve the 2011-2012 Milk Bids
The Food Service Director recommends the firm bid be awarded to Kemps, Inc.
Milk Bid Table
H. Approve the Overnight Trip Request for FFA to Attend the National Convention in Indianapolis, IN, October 18-22, 2011 (Enclosure #4)
This trip is for 4 students with 2 chaperones to attend the National FFA Conference in Indianapolis. The students and teacher chaperoning will miss 1 day of school/contract day. There will be no cost to the district for this trip.
I. Approve the Transportation Bids with Sue’s Bus Service and North Central Transportation for 2012-2014 (Enclosure #5)
J. Approve the Renewal with EMC through the Princeton Insurance Agency for Property, Liability, Casualty and Workers Comp Insurance, in the Amount of $126,763 (Enclosure #6)
Discussion
A motion is in order to approve the consent agenda.
K. Approve the Restrictive Procedures Plan (Enclosure)
In accordance to MN Statute 125A.0942, Subd.1, every school district is required to develop and make public a plan that discloses its use of restrictive procedures. The plan to be approved was developed by the Rum River Special Education Cooperative.
L. Authorize Business Manager to Negotiate Final Pricing with Sundown Paving for Repair of Parking Lots
M. Authorize Business Manage to Negotiate Final Pricing with Zim City Masonry for Replacement of Sidewalks
VI. PRINCIPALS/DIRECTORS/COORDINATORS REPORT
A. High School Principal
B. Elementary Principal
C. Activities Director
D. Food Service Director
E. Community Education Director
F. Curriculum Director
G. Business Manager Report
1. Update on financial picture of district (Enclosure #7)
VII. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED
A. Approval of Treasurer’s Report (Enclosure #8)
Discussion
A motion is in order to approve the Treasurer’s Report.
B. Approval of the Resolution Entering into an Agreement with the State of Minnesota, MnSCU, for the Purpose of Providing Student Teaching Experiences for Students from Southwest MN State University
Be it Resolved, that this school district entered into an agreement with the State of Minnesota, MnSCU, for the purposes of providing student teaching experiences for student from Southwest Minnesota State University.
Be it Resolved, that the chairman and the clerk be and they hereby are authorized to execute such agreement.
Discussion
A motion is in order to approve the resolution entering into an agreement with the State of Minnesota, MnSCU, for the purpose of providing student teaching experiences for students from Southwest Minnesota State University.
C. Approval of the Resolution Establishing Combined Polling Places for Multiple Precincts and Designating Hours During Which the Polling Places will Remain Open for Voting
Member _________________ introduced the following resolution and moved its adoption:
RESOLUTION ESTABLISHING COMBINED POLLING PLACES
FOR MULTIPLE PRECINCTS AND
DESIGNATING HOURS DURING WHICH THE POLLING
PLACES WILL REMAIN OPEN FOR VOTING
FOR SCHOOL DISTRICT ELECTIONS NOT HELD
ON THE DAY OF A STATEWIDE ELECTION
BE IT RESOLVED by the School Board of Independent School District No. 912, State of Minnesota, as follows:
1. Pursuant to Minnesota Statutes, Section 205A.11, the precincts and polling places for school district elections are those precincts or parts of precincts located within the boundaries of the school district which have been established by the cities or towns located in whole or in part within the school district. The board hereby confirms those precincts and polling places so established by those municipalities.
2. Pursuant to Minnesota Statutes, Section 205A.11, the board may establish a combined polling place for several precincts for school elections not held on the day of a statewide election. The following combined polling places are established to serve the precincts specified for all school district special and general elections not held on the same day as a statewide election:
Combined Polling Place:
ISD 912 / Milaca Public Schools
500 Highway 23 West
Milaca, MN 56353
“This combined polling place serves all territory in Independent School District No. 912 located in the following areas:
Precinct Name, Precinct #
Granite Ledge Township, 0035
Maywood Township, 0050
Dalbo Township, 0030
South Fork Township, 0100
Bock City, 0005
Bogus Brook Township, 0010
Borgholm Township, 0015
Dailey Township, 0025
Foreston City, 0035
Greenbush Township, 0040
Hayland Township, 0045
Milaca City, 0070
Milaca Township, 0075
Milo Township, 0080
Page Township, 0100
Pease City, 0105
Lakin Township, 0105
Morrill Township, 0140
Mt. Morris Township, 0155
3. Pursuant to Minnesota Statutes, Section 205A.09, the polling places will remain open for voting for school district elections not held on the same day as a statewide election between the hours of 7 o'clock a.m. and 8 o'clock p.m.
4. The clerk is directed to file a certified copy of this resolution with the county auditors of each of the counties in which the school district is located in whole or in part.
5. As required by Minnesota Statutes, Section 204B.16, Subdivision 1a, the clerk is hereby authorized and directed to give written notice of new polling place locations to all registered voters in the school district whose school district polling place locations have been changed. The notice must be a nonforwardable notice mailed at least twenty-five (25) days before the date of the first election to which it will apply. A notice that is returned as undeliverable must be forwarded immediately to the appropriate County Auditor, who shall change the registrant’s status to “challenged” in the statewide registration system.
The motion for the adoption of the foregoing resolution was duly seconded by _____________________ and upon vote being taken thereon the following voted in favor thereof:
and the following voted against the same: None
whereupon said resolution was declared duly passed and adopted.
VIII. ITEMS OF INFORMATION AND/OR DISCUSSION ONLY
A. Committee Reports
1. Teacher Negotiations, June 27th
2. Teacher Negotiations, June 30th
3. Teacher Negotiations, July 7th
4. Building and Grounds Committee, July 14th
Enrollment
IX. SUPERINTENDENT AND BOARD MEMBER ITEMS
A. Superintendent Report
B. Student Activities Account (Enclosure #9 on the web site)
X. MOTION TO ADJOURN MEETING
************************************************************************
MILACA SCHOOL DISTRICT GOALS
1. Goal: Focus on the Whole Individual
Objectives:
1. Model and expect respect
2. Promote ethical behavior, cultural awareness, and personal responsibility
3. Provide broad and comprehensive enrichment opportunities
4. Reach all learners
2. Goal: Define, Measure and Track Student Achievement
Objectives:
1. Identify measurable student achievement data
2. Set student achievement goals
3. Use student achievement data to drive research-based curriculum and instructional strategies
4. Evaluate and communicate student achievement
3. Goal: Operate Within a Balanced Budget Each Year
Objectives:
1. Form an advisory finance council
2. Develop a school district fund balance policy
3. Assess and adjust budget/programs as needed
4. Goal: Strengthening Community Support
Objectives:
1. Foster community trust and good will
2. Increase community involvement in school
3. Expand communication among school, family, and community
MILACA, MINNESOTA 56353
Tuesday, July 19, 2011 6:30 pm
Board Room
REGULAR BOARD MEETING – 6:30 PM
I. CALL TO ORDER REGULAR SCHOOL BOARD MEETING
AND PLEDGE OF ALLEGIANCE- Chairperson, Pat Nelson
II. ROLL CALL - CLERK Those present: Those absent:
Voting Rotation: Aimee Struffert, Jody Chambers, Todd Quaintance, Pat Nelson, Mark Herzing, Judy Pearson, Jeff Larson
III. APPROVAL OF AGENDA
IV. PUBLIC FORUM – 6:40 PM
Open forum is a specific time set aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.
Guidelines for the open forum:
- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.
- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.
- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.
- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study. If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.
- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum. Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information. This policy, in its entirety, can be found under Policies on the School District Web site.)
V. APPROVAL OF THE CONSENT AGENDA
The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action. At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.
A. Approval of Minutes (See Enclosure #1 on the web site)
Minutes of the Regular and Closed Meeting held on June 21, 2011
B. Approval of Bills (See Enclosure #2 on the web site)
- Bills
- Wire Transfers
C. Approval of Wire Transfers Listed Below:
LIQUID ASSET TRANSFERS TO CHECKING:
6/6/10 $94,200.89
6/8/10 $500,000.00
6/15/10 $120,000.00
6/23/10 $460,000.00
D. Personnel Items
Employment Approval/Hours Adjusted/Position Creation:
1. Hire Mitchel Vedders, Elementary Teacher, BA, Step 1, 1.0 FTE, $32,954, effective June 24, 2011
2. Hire Rebecca Hahn, Elementary Teacher, BA, Step 5, 0.34 FTE, $12,644.94, effective June 29, 2011
3. Hire Susan Youngbauer, ECSE Teacher, BA+40, Step 1, 0.5 FTE, $18,832, effective July 11, 2011. Contingent upon teaching license approval from MDE.
4. Hire Stacey Pinz, Language Arts Teacher, MA, Step 8, 1.0 FTE, $48,373, effective July 18, 2011
5. Hire Ashley Davis, FACS Teacher, MA, Step 1, 1.0 FTE, $37,664, effective July 19, 2011
6. Tarah Brenny, Elementary Teacher, BA, Step 1, 0.5 FTE, $16,477, effective July 19, 2011
Leave Requests/Resignations/Retirements/Seasonal Layoff/Termination:
1. Accept the resignation of Michael Warner, Varsity Speech Assistant and Jr. High Speech Coach, effective June 14, 2011
2. Accept the resignation of Donald Moorlag, Elementary Teacher, effective June 29, 2011
E. Approval to Renew Membership with MSBA, in the Amount of $5,582
F. Approval of the Following Policies (See Enclosure #3 on the web site):
These policies require annual review by the School Board:
Policy 413 - Harassment and Violence
Policy 522 - Student Sex Nondiscrimination
G. Approve the 2011-2012 Milk Bids
The Food Service Director recommends the firm bid be awarded to Kemps, Inc.
Milk Bid Table
H. Approve the Overnight Trip Request for FFA to Attend the National Convention in Indianapolis, IN, October 18-22, 2011 (Enclosure #4)
This trip is for 4 students with 2 chaperones to attend the National FFA Conference in Indianapolis. The students and teacher chaperoning will miss 1 day of school/contract day. There will be no cost to the district for this trip.
I. Approve the Transportation Bids with Sue’s Bus Service and North Central Transportation for 2012-2014 (Enclosure #5)
J. Approve the Renewal with EMC through the Princeton Insurance Agency for Property, Liability, Casualty and Workers Comp Insurance, in the Amount of $126,763 (Enclosure #6)
Discussion
A motion is in order to approve the consent agenda.
K. Approve the Restrictive Procedures Plan (Enclosure)
In accordance to MN Statute 125A.0942, Subd.1, every school district is required to develop and make public a plan that discloses its use of restrictive procedures. The plan to be approved was developed by the Rum River Special Education Cooperative.
L. Authorize Business Manager to Negotiate Final Pricing with Sundown Paving for Repair of Parking Lots
M. Authorize Business Manage to Negotiate Final Pricing with Zim City Masonry for Replacement of Sidewalks
VI. PRINCIPALS/DIRECTORS/COORDINATORS REPORT
A. High School Principal
B. Elementary Principal
C. Activities Director
D. Food Service Director
E. Community Education Director
F. Curriculum Director
G. Business Manager Report
1. Update on financial picture of district (Enclosure #7)
VII. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED
A. Approval of Treasurer’s Report (Enclosure #8)
Discussion
A motion is in order to approve the Treasurer’s Report.
B. Approval of the Resolution Entering into an Agreement with the State of Minnesota, MnSCU, for the Purpose of Providing Student Teaching Experiences for Students from Southwest MN State University
Be it Resolved, that this school district entered into an agreement with the State of Minnesota, MnSCU, for the purposes of providing student teaching experiences for student from Southwest Minnesota State University.
Be it Resolved, that the chairman and the clerk be and they hereby are authorized to execute such agreement.
Discussion
A motion is in order to approve the resolution entering into an agreement with the State of Minnesota, MnSCU, for the purpose of providing student teaching experiences for students from Southwest Minnesota State University.
C. Approval of the Resolution Establishing Combined Polling Places for Multiple Precincts and Designating Hours During Which the Polling Places will Remain Open for Voting
Member _________________ introduced the following resolution and moved its adoption:
RESOLUTION ESTABLISHING COMBINED POLLING PLACES
FOR MULTIPLE PRECINCTS AND
DESIGNATING HOURS DURING WHICH THE POLLING
PLACES WILL REMAIN OPEN FOR VOTING
FOR SCHOOL DISTRICT ELECTIONS NOT HELD
ON THE DAY OF A STATEWIDE ELECTION
BE IT RESOLVED by the School Board of Independent School District No. 912, State of Minnesota, as follows:
1. Pursuant to Minnesota Statutes, Section 205A.11, the precincts and polling places for school district elections are those precincts or parts of precincts located within the boundaries of the school district which have been established by the cities or towns located in whole or in part within the school district. The board hereby confirms those precincts and polling places so established by those municipalities.
2. Pursuant to Minnesota Statutes, Section 205A.11, the board may establish a combined polling place for several precincts for school elections not held on the day of a statewide election. The following combined polling places are established to serve the precincts specified for all school district special and general elections not held on the same day as a statewide election:
Combined Polling Place:
ISD 912 / Milaca Public Schools
500 Highway 23 West
Milaca, MN 56353
“This combined polling place serves all territory in Independent School District No. 912 located in the following areas:
Precinct Name, Precinct #
Granite Ledge Township, 0035
Maywood Township, 0050
Dalbo Township, 0030
South Fork Township, 0100
Bock City, 0005
Bogus Brook Township, 0010
Borgholm Township, 0015
Dailey Township, 0025
Foreston City, 0035
Greenbush Township, 0040
Hayland Township, 0045
Milaca City, 0070
Milaca Township, 0075
Milo Township, 0080
Page Township, 0100
Pease City, 0105
Lakin Township, 0105
Morrill Township, 0140
Mt. Morris Township, 0155
3. Pursuant to Minnesota Statutes, Section 205A.09, the polling places will remain open for voting for school district elections not held on the same day as a statewide election between the hours of 7 o'clock a.m. and 8 o'clock p.m.
4. The clerk is directed to file a certified copy of this resolution with the county auditors of each of the counties in which the school district is located in whole or in part.
5. As required by Minnesota Statutes, Section 204B.16, Subdivision 1a, the clerk is hereby authorized and directed to give written notice of new polling place locations to all registered voters in the school district whose school district polling place locations have been changed. The notice must be a nonforwardable notice mailed at least twenty-five (25) days before the date of the first election to which it will apply. A notice that is returned as undeliverable must be forwarded immediately to the appropriate County Auditor, who shall change the registrant’s status to “challenged” in the statewide registration system.
The motion for the adoption of the foregoing resolution was duly seconded by _____________________ and upon vote being taken thereon the following voted in favor thereof:
and the following voted against the same: None
whereupon said resolution was declared duly passed and adopted.
VIII. ITEMS OF INFORMATION AND/OR DISCUSSION ONLY
A. Committee Reports
1. Teacher Negotiations, June 27th
2. Teacher Negotiations, June 30th
3. Teacher Negotiations, July 7th
4. Building and Grounds Committee, July 14th
Enrollment
IX. SUPERINTENDENT AND BOARD MEMBER ITEMS
A. Superintendent Report
B. Student Activities Account (Enclosure #9 on the web site)
X. MOTION TO ADJOURN MEETING
So, How Are The Children?
This is a traditional greeting among the African Masai Tribe acknowledging the high value that the Masai place on their children’s well-being. Even warriors with no children of their own give the traditional answer. “All the children are well.” Meaning, that peace and safety prevail, that the priorities of protecting the young, and the powerless are in place, and that we have not forgotten our reason for being, our proper functions and responsibilities. “All the children are well” means that life is good.
This is a traditional greeting among the African Masai Tribe acknowledging the high value that the Masai place on their children’s well-being. Even warriors with no children of their own give the traditional answer. “All the children are well.” Meaning, that peace and safety prevail, that the priorities of protecting the young, and the powerless are in place, and that we have not forgotten our reason for being, our proper functions and responsibilities. “All the children are well” means that life is good.
************************************************************************
MILACA SCHOOL DISTRICT GOALS
1. Goal: Focus on the Whole Individual
Objectives:
1. Model and expect respect
2. Promote ethical behavior, cultural awareness, and personal responsibility
3. Provide broad and comprehensive enrichment opportunities
4. Reach all learners
2. Goal: Define, Measure and Track Student Achievement
Objectives:
1. Identify measurable student achievement data
2. Set student achievement goals
3. Use student achievement data to drive research-based curriculum and instructional strategies
4. Evaluate and communicate student achievement
3. Goal: Operate Within a Balanced Budget Each Year
Objectives:
1. Form an advisory finance council
2. Develop a school district fund balance policy
3. Assess and adjust budget/programs as needed
4. Goal: Strengthening Community Support
Objectives:
1. Foster community trust and good will
2. Increase community involvement in school
3. Expand communication among school, family, and community
MILACA SCHOOL DISTRICT VISION STATEMENT
The Milaca Public Schools will provide educational opportunities and serve as a resource for all learners in the community. The schools will provide a safe and respectful learning environment. We will focus on educating the whole individual by preparing each learner with the skills needed to succeed as a responsible citizen in our changing and diverse world.
The Milaca Public Schools will provide educational opportunities and serve as a resource for all learners in the community. The schools will provide a safe and respectful learning environment. We will focus on educating the whole individual by preparing each learner with the skills needed to succeed as a responsible citizen in our changing and diverse world.
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