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INDEPENDENT SCHOOL DISTRICT #912
MILACA, MINNESOTA 56353
Tuesday, August 16, 2011 6:30 pm
Board Room
REGULAR BOARD MEETING – 6:30 PM
I. CALL TO ORDER REGULAR SCHOOL BOARD MEETING
AND PLEDGE OF ALLEGIANCE- Chairperson, Pat Nelson
II. ROLL CALL - CLERK Those present: Those absent:
Voting Rotation: Jody Chambers, Todd Quaintance, Pat Nelson, Mark Herzing, Judy Pearson, Jeff Larson, Aimee Struffert
III. APPROVAL OF AGENDA
IV. PUBLIC FORUM – 6:40 PM
Open forum is a specific time set aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.
Guidelines for the open forum:
- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.
- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.
- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.
- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study. If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.
- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum. Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information. This policy, in its entirety, can be found under Policies on the School District Web site.)
V. APPROVAL OF THE CONSENT AGENDA
The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action. At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.
A. Approval of Minutes (See Enclosure #1 on the web site)
Minutes of the Regular Meeting held on July 19, 2011
B. Approval of Bills (See Enclosure #2 on the web site)
- Bills
- Wires
C. Approval of Wire Transfers Listed Below:
LIQUID ASSET TRANSFERS TO CHECKING:
7/5/11 $89,140.96
7/7/11 $405,000.00
7/11/11 $50,000.00
7/12/11 $200,000.00
7/22 /11 $333,000.00
7/28 /11 $180,000.00
D. Personnel Items
Employment Approval/Hours Adjusted/Position Creation:
1. Hire Josh Franklin, Math Overload for school year 2011-2012, MA, Step 6, $6,797
2. Hire David Leom, Math Overload for school year 2011-2012, MA+30, Step 11, $8,651
3. Hire Charlie Plumadore, Science Overload for school year 2011-2012, MA, Step 7, $7,026
4. Hire Mary Thomsen, Science Overload for school year 2011-2012, MA, Step 15, $8,862
5. Hire Susan Souba, RTI Overload for school year 2011-2012, MA, Step 6, $6,797
6. Hire Andrea Hepburn, 4th Grade Long Term Substitute (Rachel Arens), BA, Step 1, $6,084, effective August 31, 2011 – October 19, 2011
7. Hire Heather Callander, 1st Grade Long Term Substitute (Tashia Hobert), BA, Step 1, $10,085, effective August 31 – November 22, 2011
8. Hire Melissa Peterman, Paraprofessional, 31.25 hours/week, $10.51/hour, effective August 30, 2011
9. Change in hours for Robin Schepper, Paraprofessional, from 31.25 hours/week to 37.5 hours/week, $10.51/hour, effective September 7, 2011
10. Change in hours for Kevin Johnson, Paraprofessional, from 42.5 hours/week to 38.75 hours/week, $11.55/hour, effective September 7, 2011
11. Hire Damian Fish, Homebound Instruction, 6 hours/week, $24/hour, effective September 7 – November 4, 2011
Leave Requests/Resignations/Retirements/Seasonal Layoff/Termination:
1. Approve maternity leave for Stacy Pinz, September 6 – October 1, 2011
2. Approve the resignation of Patti Fetters, Paraprofessional, effective August 10, 2011
E. Approve the IEA 2011-2014 Environmental, Health and Safety Management Services Contract (Enclosure #3)
The Superintendent is recommending a 3-year contract with IEA to take advantage of a 15% discount in services. The 2010-2011 contract was $8,275.
F. Approve the Contract with Patti Fetters, District Media Technician, August 16-June 30, 2012 (Enclosure #4)
G. Approve the Addendum to the Transportation Contract for School Years 2012 – 2014 (Enclosure #5)
H. Approve Request from Midcontinental Communications for an Easement for the Purpose of Relocating a Main Fiber Connection
Midcontinental Communications is requesting an easement approval on approximately 804 feet of School District Property along the bike/walking path in the northeast corner. They are relocating a main fiber connection from the intersection of Highway 23 and 3rd Avenue to a current utility box located on the north end of school property.
Discussion
A motion is in order to approve the consent agenda.
VI. PRINCIPALS/DIRECTORS/COORDINATORS REPORT
A. High School Principal
B. Elementary Principal
C. Activities Director
1. Single Season Pass
2. Student Season Pass
D. Food Service Director
E. Community Education Director
F. Curriculum Director
G. Business Manager Report
VII. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED
A. Approval of Treasurer’s Report (Enclosure #6)
Discussion
A motion is in order to approve the Treasurer’s Report.
B. Approve the Resolution Relating to $4,000,000 General Obligation Aid Anticipation Certificates of Indebtedness, Series 2011B; Authorizing the Issuance, Establishing the Terms Thereof, and Authorizing the Chairperson and Superintendent to Award the Sale Thereof and to Take Such Action and Execute All Documents Necessary to Accomplish Said Award and Sale (Enclosure #7)
Discussion
A motion is in order to approve the resolution relating to $4,000,000 General Obligation Aid Anticipation Certificates of Indebtedness, Series 2011B; Authorizing the Issuance, Establishing the Terms Thereof, and Authorizing the Chairperson and Superintendent to Award the Sale Thereof and to Take Such Action and Execute All Documents Necessary to Accomplish Said Award and Sale.
C. Approve the Resolution Relating to Renewing and Increasing the General Education Revenue of the School District and Calling a Special Election Thereon (Enclosure #8 – to be distributed at the meeting)
Discussion
A motion is in order to approve the resolution relating to renewing and increasing the general education revenue of the School District and calling a special election thereon.
VIII. ITEMS OF INFORMATION AND/OR DISCUSSION ONLY
A. Committee Reports
1. Committee of the Whole – August 15, 2011
IX. SUPERINTENDENT AND BOARD MEMBER ITEMS
A. Superintendent Report
B. First Reading of the Following Policies (Enclosure #9 on the web site)
- Policy 206 – Public Participation in School Board Meetings/Complaints About Persons at School Board Meetings and Data Privacy Considerations
- Policy 208 – Development, Adoptions, and Implementation of Policies
- Policy 211 – Criminal or Civil Action Against School District, School Board Member, Employee, or Student
- Policy 405 – Veteran’s Preference
- Policy 406 – Public and Private Personnel Data
- Policy 406 – Consent to Release Form
- Policy 414 – Mandated Reporting of Child Neglect or Physical or Sexual Abuse
- Policy 414 – Maltreatment of Students Reporting Form
- Policy 416 – Drug and Alcohol Testing
- Policy 419 – Tobacco – Free Environment
- Policy 509 – Enrollment of Nonresident Students
- Policy 526 – Hazing Prohibition
- Policy 530 – Immunization Requirements
- Policy 532 – Use of Peace Officers and Crisis Teams to Remove Students with IEPs from School Grounds
- Policy 603 – Curriculum Development
- Policy 614 – School District Testing Plan and Procedure
- Policy 615 – Testing Accommodations, Modifications, and Exemptions for IEPs, Section 504, and LEP Students
- Policy 619 – Staff Development for Standards
- Policy 707 – Transportation of Public School Students
- Policy 708 – Transportation of Nonpublic School Students
- Policy 712 – Video Surveillance Other Than on Busses
- Policy 806 – Crisis Management Policy
- Policy 709 – Student Transportation Safety Training
C. Student Activities Account (Enclosure #10 on the web site)
X. MOTION TO ADJOURN MEETING
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MILACA SCHOOL DISTRICT GOALS
1. Goal: Focus on the Whole Individual
Objectives:
1. Model and expect respect
2. Promote ethical behavior, cultural awareness, and personal responsibility
3. Provide broad and comprehensive enrichment opportunities
4. Reach all learners
2. Goal: Define, Measure and Track Student Achievement
Objectives:
1. Identify measurable student achievement data
2. Set student achievement goals
3. Use student achievement data to drive research-based curriculum and instructional strategies
4. Evaluate and communicate student achievement
3. Goal: Operate Within a Balanced Budget Each Year
Objectives:
1. Form an advisory finance council
2. Develop a school district fund balance policy
3. Assess and adjust budget/programs as needed
4. Goal: Strengthening Community Support
Objectives:
1. Foster community trust and good will
2. Increase community involvement in school
3. Expand communication among school, family, and community
MILACA, MINNESOTA 56353
Tuesday, August 16, 2011 6:30 pm
Board Room
REGULAR BOARD MEETING – 6:30 PM
I. CALL TO ORDER REGULAR SCHOOL BOARD MEETING
AND PLEDGE OF ALLEGIANCE- Chairperson, Pat Nelson
II. ROLL CALL - CLERK Those present: Those absent:
Voting Rotation: Jody Chambers, Todd Quaintance, Pat Nelson, Mark Herzing, Judy Pearson, Jeff Larson, Aimee Struffert
III. APPROVAL OF AGENDA
IV. PUBLIC FORUM – 6:40 PM
Open forum is a specific time set aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.
Guidelines for the open forum:
- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.
- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.
- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.
- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study. If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.
- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum. Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information. This policy, in its entirety, can be found under Policies on the School District Web site.)
V. APPROVAL OF THE CONSENT AGENDA
The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action. At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.
A. Approval of Minutes (See Enclosure #1 on the web site)
Minutes of the Regular Meeting held on July 19, 2011
B. Approval of Bills (See Enclosure #2 on the web site)
- Bills
- Wires
C. Approval of Wire Transfers Listed Below:
LIQUID ASSET TRANSFERS TO CHECKING:
7/5/11 $89,140.96
7/7/11 $405,000.00
7/11/11 $50,000.00
7/12/11 $200,000.00
7/22 /11 $333,000.00
7/28 /11 $180,000.00
D. Personnel Items
Employment Approval/Hours Adjusted/Position Creation:
1. Hire Josh Franklin, Math Overload for school year 2011-2012, MA, Step 6, $6,797
2. Hire David Leom, Math Overload for school year 2011-2012, MA+30, Step 11, $8,651
3. Hire Charlie Plumadore, Science Overload for school year 2011-2012, MA, Step 7, $7,026
4. Hire Mary Thomsen, Science Overload for school year 2011-2012, MA, Step 15, $8,862
5. Hire Susan Souba, RTI Overload for school year 2011-2012, MA, Step 6, $6,797
6. Hire Andrea Hepburn, 4th Grade Long Term Substitute (Rachel Arens), BA, Step 1, $6,084, effective August 31, 2011 – October 19, 2011
7. Hire Heather Callander, 1st Grade Long Term Substitute (Tashia Hobert), BA, Step 1, $10,085, effective August 31 – November 22, 2011
8. Hire Melissa Peterman, Paraprofessional, 31.25 hours/week, $10.51/hour, effective August 30, 2011
9. Change in hours for Robin Schepper, Paraprofessional, from 31.25 hours/week to 37.5 hours/week, $10.51/hour, effective September 7, 2011
10. Change in hours for Kevin Johnson, Paraprofessional, from 42.5 hours/week to 38.75 hours/week, $11.55/hour, effective September 7, 2011
11. Hire Damian Fish, Homebound Instruction, 6 hours/week, $24/hour, effective September 7 – November 4, 2011
Leave Requests/Resignations/Retirements/Seasonal Layoff/Termination:
1. Approve maternity leave for Stacy Pinz, September 6 – October 1, 2011
2. Approve the resignation of Patti Fetters, Paraprofessional, effective August 10, 2011
E. Approve the IEA 2011-2014 Environmental, Health and Safety Management Services Contract (Enclosure #3)
The Superintendent is recommending a 3-year contract with IEA to take advantage of a 15% discount in services. The 2010-2011 contract was $8,275.
F. Approve the Contract with Patti Fetters, District Media Technician, August 16-June 30, 2012 (Enclosure #4)
G. Approve the Addendum to the Transportation Contract for School Years 2012 – 2014 (Enclosure #5)
H. Approve Request from Midcontinental Communications for an Easement for the Purpose of Relocating a Main Fiber Connection
Midcontinental Communications is requesting an easement approval on approximately 804 feet of School District Property along the bike/walking path in the northeast corner. They are relocating a main fiber connection from the intersection of Highway 23 and 3rd Avenue to a current utility box located on the north end of school property.
Discussion
A motion is in order to approve the consent agenda.
VI. PRINCIPALS/DIRECTORS/COORDINATORS REPORT
A. High School Principal
B. Elementary Principal
C. Activities Director
1. Single Season Pass
2. Student Season Pass
D. Food Service Director
E. Community Education Director
F. Curriculum Director
G. Business Manager Report
VII. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED
A. Approval of Treasurer’s Report (Enclosure #6)
Discussion
A motion is in order to approve the Treasurer’s Report.
B. Approve the Resolution Relating to $4,000,000 General Obligation Aid Anticipation Certificates of Indebtedness, Series 2011B; Authorizing the Issuance, Establishing the Terms Thereof, and Authorizing the Chairperson and Superintendent to Award the Sale Thereof and to Take Such Action and Execute All Documents Necessary to Accomplish Said Award and Sale (Enclosure #7)
Discussion
A motion is in order to approve the resolution relating to $4,000,000 General Obligation Aid Anticipation Certificates of Indebtedness, Series 2011B; Authorizing the Issuance, Establishing the Terms Thereof, and Authorizing the Chairperson and Superintendent to Award the Sale Thereof and to Take Such Action and Execute All Documents Necessary to Accomplish Said Award and Sale.
C. Approve the Resolution Relating to Renewing and Increasing the General Education Revenue of the School District and Calling a Special Election Thereon (Enclosure #8 – to be distributed at the meeting)
Discussion
A motion is in order to approve the resolution relating to renewing and increasing the general education revenue of the School District and calling a special election thereon.
VIII. ITEMS OF INFORMATION AND/OR DISCUSSION ONLY
A. Committee Reports
1. Committee of the Whole – August 15, 2011
IX. SUPERINTENDENT AND BOARD MEMBER ITEMS
A. Superintendent Report
B. First Reading of the Following Policies (Enclosure #9 on the web site)
- Policy 206 – Public Participation in School Board Meetings/Complaints About Persons at School Board Meetings and Data Privacy Considerations
- Policy 208 – Development, Adoptions, and Implementation of Policies
- Policy 211 – Criminal or Civil Action Against School District, School Board Member, Employee, or Student
- Policy 405 – Veteran’s Preference
- Policy 406 – Public and Private Personnel Data
- Policy 406 – Consent to Release Form
- Policy 414 – Mandated Reporting of Child Neglect or Physical or Sexual Abuse
- Policy 414 – Maltreatment of Students Reporting Form
- Policy 416 – Drug and Alcohol Testing
- Policy 419 – Tobacco – Free Environment
- Policy 509 – Enrollment of Nonresident Students
- Policy 526 – Hazing Prohibition
- Policy 530 – Immunization Requirements
- Policy 532 – Use of Peace Officers and Crisis Teams to Remove Students with IEPs from School Grounds
- Policy 603 – Curriculum Development
- Policy 614 – School District Testing Plan and Procedure
- Policy 615 – Testing Accommodations, Modifications, and Exemptions for IEPs, Section 504, and LEP Students
- Policy 619 – Staff Development for Standards
- Policy 707 – Transportation of Public School Students
- Policy 708 – Transportation of Nonpublic School Students
- Policy 712 – Video Surveillance Other Than on Busses
- Policy 806 – Crisis Management Policy
- Policy 709 – Student Transportation Safety Training
C. Student Activities Account (Enclosure #10 on the web site)
X. MOTION TO ADJOURN MEETING
So, How Are The Children?
This is a traditional greeting among the African Masai Tribe acknowledging the high value that the Masai place on their children’s well-being. Even warriors with no children of their own give the traditional answer. “All the children are well.” Meaning, that peace and safety prevail, that the priorities of protecting the young, and the powerless are in place, and that we have not forgotten our reason for being, our proper functions and responsibilities. “All the children are well” means that life is good.
This is a traditional greeting among the African Masai Tribe acknowledging the high value that the Masai place on their children’s well-being. Even warriors with no children of their own give the traditional answer. “All the children are well.” Meaning, that peace and safety prevail, that the priorities of protecting the young, and the powerless are in place, and that we have not forgotten our reason for being, our proper functions and responsibilities. “All the children are well” means that life is good.
************************************************************************
MILACA SCHOOL DISTRICT GOALS
1. Goal: Focus on the Whole Individual
Objectives:
1. Model and expect respect
2. Promote ethical behavior, cultural awareness, and personal responsibility
3. Provide broad and comprehensive enrichment opportunities
4. Reach all learners
2. Goal: Define, Measure and Track Student Achievement
Objectives:
1. Identify measurable student achievement data
2. Set student achievement goals
3. Use student achievement data to drive research-based curriculum and instructional strategies
4. Evaluate and communicate student achievement
3. Goal: Operate Within a Balanced Budget Each Year
Objectives:
1. Form an advisory finance council
2. Develop a school district fund balance policy
3. Assess and adjust budget/programs as needed
4. Goal: Strengthening Community Support
Objectives:
1. Foster community trust and good will
2. Increase community involvement in school
3. Expand communication among school, family, and community
MILACA SCHOOL DISTRICT VISION STATEMENT
The Milaca Public Schools will provide educational opportunities and serve as a resource for all learners in the community. The schools will provide a safe and respectful learning environment. We will focus on educating the whole individual by preparing each learner with the skills needed to succeed as a responsible citizen in our changing and diverse world.
The Milaca Public Schools will provide educational opportunities and serve as a resource for all learners in the community. The schools will provide a safe and respectful learning environment. We will focus on educating the whole individual by preparing each learner with the skills needed to succeed as a responsible citizen in our changing and diverse world.
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