Milaca Public Schools
500 Highway 23 West
Milaca, MN 56353
INDEPENDENT SCHOOL DISTRICT #912
MILACA, MINNESOTA 56353
Tuesday, November 15, 2011 6:30 pm
Board Room

REGULAR & CLOSED (MN §13D.03) BOARD MEETING – 6:30 PM
I. CALL TO ORDER REGULAR SCHOOL BOARD MEETING
AND PLEDGE OF ALLEGIANCE-
Chairperson, Pat Nelson


II. ROLL CALL - CLERK Those present:        Those absent:
Voting Rotation: Mark Herzing, Judy Pearson, Jeff Larson, Aimee Struffert, Jody Chambers, Todd Quaintance, Pat Nelson



III. APPROVAL OF AGENDA


IV. PUBLIC FORUM – 6:40 PM

Open forum is a specific time set aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.
Guidelines for the open forum:
- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.
- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.
- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.
- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study. If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.
- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum. Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information. This policy, in its entirety, can be found under Policies on the School District Web site.)


V. APPROVAL OF THE CONSENT AGENDA
The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action. At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.

A. Approval of Minutes (See Enclosure #1 on the web site)
Minutes of the Regular Meeting held on October 18, 2011

B. Approval of Bills (See Enclosure #2 on the web site)
     - Bills
     - Wires

C. Approval of Wire Transfers Listed Below:
LIQUID ASSET TRANSFERS TO CHECKING:
10/04/11       $100,000.00
10/6/11         $442,000.00
10/12/11       $50,000.00
10/24/11       $510,000.00
10/27/11       $421,000.00


D. Personnel Items
Employment Approval/Hours Adjusted/Position Creation:
1. Hire Teresa Nelson, Elementary Concert Supervision, $28.50 for first 3 hours, $9.50/hour after the first 3 hours, hours as needed, effective November 3, 2011
2. Hire Jeannie Manthie, Elementary Concert Supervision, $28.50 for first 3 hours, $9.50/hour after the first 3 hours, hours as needed, effective November 3, 2011
3. Hire Deb Winkler, Elementary Concert Supervision, $28.50 for first 3 hours, $9.50/hour after the first 3 hours, hours as needed, effective November 3, 2011
4. Hire Michelle Fournier, Home Bound Teacher, $24/hour, hours as needed, effective October 4, 2011
5. Hire Matt Follmuth, Targeted Services Tutor, 28.75 hours total, $24/hour, effective November 10, 2011
6. Hire Ann Hoehn, Targeted Services Tutor, 28.75 hours total, $24/hour, effective November 10, 2011
7. Hire Sharon Jamison, Targeted Services Tutor, 28.75 hours total, $24/hour, effective November 10, 2011
8. Hire Jessica Juntunen, Targeted Services Tutor, 28.75 hours total, $24/hour, effective November 10, 2011
9. Hire Michelle Lyrenmann, Targeted Services Tutor, 28.75 hours total, $24/hour, effective November 10, 2011
10. Hire Kris Marxhausen, Targeted Services Tutor, 28.75 hours total, $24/hour, effective November 10, 2011
11. Hire Gina Prose, Targeted Services Tutor, 28.75 hours total, $24/hour, effective November 10, 2011
12. Hire Mike Rademacher, Targeted Services Tutor, 28.75 hours total, $24/hour, effective November 10, 2011
13. Hire Kylee Ray, Targeted Services Tutor, 28.75 hours total, $24/hour, effective November 10, 2011
14. Hire Missy Tellinghuisen, Targeted Services Tutor, 28.75 hours total, $24/hour, effective November 10, 2011
15. Hire Jody Udstuen, Targeted Services Tutor, 28.75 hours total, $24/hour, effective November 10, 2011
16. Hire Mary Jo Vickers, Targeted Services Tutor, 28.75 hours total, $24/hour, effective November 10, 2011
17. Hire Matt Follmuth, Targeted Services Tutor, 28.75 hours total, $24/hour, effective November 10, 2011
18. Hire Jill Gauffin, 9th Grade Girls Basketball Coach, $2,295, effective November 14, 2011
19. Hire Doug Reetz, JV Girls Basketball Coach, $4,275, effective November 14, 2011


Leave Requests/Resignations/Retirements/Seasonal Layoff/Termination:



E. Third Reading of the Following Policies
(Enclosure #3 on the web site)
- Policy 425 – Staff Development
- Policy 515 – Protection and Privacy of Pupil Records
- Policy 533 – Wellness
- Policy 613 – Graduation Requirements
- Policy 616 – School District System Accountability
- Policy 618 – Assessment of Student Achievement
- Policy 620 – Credit for Learning
- Policy 624 – Online Learning Options

F. Approval of the Contract with Milaca General Rental for 2011-2013 Snow Removal (Enclosure #4)

G. Approval of the 2011-2013 Food Service Director Contract (Enclosure #5)

Discussion
A motion is in order to approve the consent agenda.


VI. PRINCIPALS/DIRECTORS/COORDINATORS REPORT
A. High School Principal

B. Elementary Principal

1. Title 1 and Technology Update

C. Activities Director

D. Food Service Director

E. Community Education Director

F. Curriculum Director

G. Business Manager Report

1. Financial Picture of the District (Enclosure #6)

VII. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED

A. Approval of Treasurer’s Report (Enclosure #7)

Discussion
A motion is in order to approve the Treasurer’s Report.

B. Discussion and Approval to Provide 25 Wireless Access Points Throughout the Elementary (Enclosure #8)
The initial quote for installing wireless throughout the Elementary is $32,419. At this meeting, the intention is for the Board to discuss and approve to proceed with this project.

Discussion
A motion is in order to approve proceeding with providing wireless access throughout the Elementary.

C. Approve the Resolution Canvassing Returns of Votes of School District Special Election

Member ________________ moved the adoption of the following resolution:

RESOLUTION CANVASSING RETURNS
OF VOTES OF SCHOOL DISTRICT SPECIAL ELECTION

BE IT RESOLVED by the School Board of Independent School District No. 912, State of Minnesota, as follows:

1. It is hereby found, determined and declared that the special election of the voters of this school district held on November 8, 2011, was in all respects duly and legally called and held.

2. As specified in the attached Abstract and Return of Votes Cast, at said election a total of 2,327 voters of the school district voted on the question of increasing the referendum revenue authorization of the school district for taxes payable in 2012 and thereafter (SCHOOL DISTRICT BALLOT QUESTION 1), of which 1,105 voted in favor, 1,213 voted against the same, and there were 9 completely blank or defective ballots. Said proposition, having not received the approval of at least a majority of such votes, is hereby declared to have failed.

3. As specified in the attached Abstract and Return of Votes Cast, at said election a total of 2,327 voters of the school district voted on the question of increasing the referendum revenue authorization of the school district for taxes payable in 2012 and thereafter (SCHOOL DISTRICT BALLOT QUESTION 2), of which 1,013 voted in favor, 1,298 voted against the same, and there were 16 completely blank or defective ballots. The passage of SCHOOL DISTRICT BALLOT QUESTION 2 is contingent on the passage of SCHOOL DISTRICT BALLOT QUESTION 1. SCHOOL DISTRICT BALLOT QUESTION 1 having failed and SCHOOL DISTICT BALLOT QUESTION 2 having not received the approval of at least a majority of such votes, SCHOOL DISTRICT BALLOT QUESTION 2 is hereby declared to have failed.

4. The clerk is hereby directed to certify the results of the election to the county auditors of each county in which the school district is located in whole or in part. The clerk is also directed to report the results of the referendum revenue authorization election to the Commissioner of Education within fifteen (15) days of the date hereof.

The motion for the adoption of the foregoing resolution was duly seconded by Member __________________ and upon vote being taken thereon, the following voted in favor thereof:

and the following voted against the same:

whereupon said resolution was declared duly passed and adopted.

D. Adopt the Resolution Directing the Administration to Make Recommendations for Reductions in Programs and Positions and Reasons Therefor

Member _________________________________________ introduced the following resolution and moved its adoption:
RESOLUTION DIRECTING THE ADMINISTRATION
TO MAKE RECOMMENDATIONS FOR REDUCTIONS
IN PROGRAMS AND POSITIONS AND REASONS
THEREFOR.

WHEREAS, the financial condition of the school district dictates that the school board must reduce expenditures immediately, and

WHEREAS, this reduction in expenditure must include discontinuance of positions and discontinuance or curtailment of programs, and

WHEREAS, a determination must be made as to which teachers' contracts must be terminated and not renewed and which teachers may be placed on unrequested leave of absence without pay or fringe benefits in effecting discontinuance of positions,

BE IT RESOLVED, by the School Board of Independent School District No. 912, as follows:

That the School Board hereby directs the Superintendent of Schools and administration to consider the discontinuance of programs or positions to effectuate economies in the school district and reduce expenditures and, make recommendations to the school board for the discontinuance of programs, curtailment of programs, discontinuance of positions or curtailment of positions.

The motion for the adoption of the foregoing resolution was duly seconded by Member _________ and upon vote being taken thereon, the following voted in favor thereof:

and the following voted against the same:

whereupon said resolution was declared duly passed and adopted.


VIII. ITEMS OF INFORMATION AND/OR DISCUSSION ONLY

A. Committee Reports

1. Teacher Negotiations Committee, October 3, 3011
2. Building and Grounds Committee, October 31, 2011
3. Building and Grounds Committee November 2, 2011


Enrollment

IX. SUPERINTENDENT AND BOARD MEMBER ITEMS

A. Superintendent Report
1. Technology Initiative Review

B. Student Activities Account (Enclosure #9 on the web site)

X. MOTION TO CLOSE MEETING

XI. MOTION TO OPEN CLOSED MEETING


A. Negotiations Discussion

XII. MOTION TO CLOSE CLOSED MEETING

XIII. MOTION TO OPEN REGULAR MEETING

IX. MOTION TO ADJOURN MEETING


So, How Are The Children?
This is a traditional greeting among the African Masai Tribe acknowledging the high value that the Masai place on their children’s well-being. Even warriors with no children of their own give the traditional answer. “All the children are well.” Meaning, that peace and safety prevail, that the priorities of protecting the young, and the powerless are in place, and that we have not forgotten our reason for being, our proper functions and responsibilities. “All the children are well” means that life is good.

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MILACA SCHOOL DISTRICT GOALS

1. Goal: Focus on the Whole Individual
Objectives:
1. Model and expect respect
2. Promote ethical behavior, cultural awareness, and personal responsibility
3. Provide broad and comprehensive enrichment opportunities
4. Reach all learners

2. Goal: Define, Measure and Track Student Achievement
Objectives:
1. Identify measurable student achievement data
2. Set student achievement goals
3. Use student achievement data to drive research-based curriculum and instructional strategies
4. Evaluate and communicate student achievement

3. Goal: Operate Within a Balanced Budget Each Year
Objectives:
1. Form an advisory finance council
2. Develop a school district fund balance policy
3. Assess and adjust budget/programs as needed

4. Goal: Strengthening Community Support
Objectives:
1. Foster community trust and good will
2. Increase community involvement in school
3. Expand communication among school, family, and community

MILACA SCHOOL DISTRICT VISION STATEMENT
The Milaca Public Schools will provide educational opportunities and serve as a resource for all learners in the community. The schools will provide a safe and respectful learning environment. We will focus on educating the whole individual by preparing each learner with the skills needed to succeed as a responsible citizen in our changing and diverse world.



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