REGULAR BOARD MEETING – 6:30 PM
I. CALL TO ORDER REGULAR SCHOOL BOARD MEETING
AND PLEDGE OF ALLEGIANCE- Chairperson, Pat Nelson


II. ROLL CALL - CLERK Those present:           Those absent:
Voting Rotation: Pat Nelson, Mark Herzing, Judy Pearson, Jeff Larson, Aimee Struffert, Jody Chambers, Todd Quaintance


III. APPROVAL OF AGENDA


IV. PUBLIC FORUM – 6:40 PM
Open forum is a specific time set aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.
Guidelines for the open forum:
- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.
- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.
- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.
- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study. If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.
- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum. Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information. This policy, in its entirety, can be found under Policies on the School District Web site.)

V. APPROVAL OF THE CONSENT AGENDA
The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action. At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.

A. Approval of Minutes (See Enclosure #1 on the web site)
Minutes of the Regular Meeting held on September 20, 2011

B. Approval of Bills (See Enclosure #2 on the web site)
     - Bills
     - Wire Transfers

C. Approval of Wire Transfers Listed Below:
LIQUID ASSET TRANSFERS TO CHECKING:
9/1/11            $40,000.00
9/1/11            $44,010.41
9/8/11            $414,000.00
9/9/11            $50,000.00
9/9/11            $54,661.90
9/22 /11         $881,000.00
9/28 /11         $10,407.00

D. Personnel Items
Employment Approval/Hours Adjusted/Position Creation:
1. Hire Mark Frank, Teacher Mentor (Shared with Judy Mott), $969, effective October 3, 2011
2. Level 1 Certification increase for Mary Jo Gerads, $14.16/hour, effective September 29, 2011
3. Hire Brynn Harms, JV Boys Basketball Coach, $2,825, effective November 21, 2011
4. Hire Stevan Waddell, 9th Grade Boys Basketball, $2,632, effective November 21, 2011

Leave Requests/Resignations/Retirements/Seasonal Layoff/Termination:
1. Accept the request for maternity leave for Colleen Bell, Social Studies Teacher, effective approximately January 30 – April 13, 2012
2. Hour reduction, Judy Mott, Teacher Mentor to share position with Mark Frank, $1,470, effective October 3, 2011
3. Approve the paternity leave for Matt Follmuth, effective approximately December 13 – 19, 2011


E. Third Reading of the Following Policies (Enclosure #3 on the web site)
- Policy 206 – Public Participation in School Board Meetings/Complaints About Persons at School Board Meetings and Data Privacy Considerations
- Policy 208 – Development, Adoptions, and Implementation of Policies
- Policy 211 – Criminal or Civil Action Against School District, School Board Member, Employee, or Student
- Policy 405 – Veteran’s Preference
- Policy 406 – Public and Private Personnel Data
- Policy 406 – Consent to Release Form
- Policy 414 – Mandated Reporting of Child Neglect or Physical or Sexual Abuse
- Policy 414 – Maltreatment of Students Reporting Form
- Policy 416 – Drug and Alcohol Testing
- Policy 419 – Tobacco – Free Environment
- Policy 509 – Enrollment of Nonresident Students
- Policy 526 – Hazing Prohibition
- Policy 530 – Immunization Requirements
- Policy 532 – Use of Peace Officers and Crisis Teams to Remove Students with IEPs from School Grounds
- Policy 603 – Curriculum Development
- Policy 614 – School District Testing Plan and Procedure
- Policy 615 – Testing Accommodations, Modifications, and Exemptions for IEPs, Section 504, and LEP Students
- Policy 619 – Staff Development for Standards
- Policy 707 – Transportation of Public School Students
- Policy 708 – Transportation of Nonpublic School Students
- Policy 712 – Video Surveillance Other Than on Busses
- Policy 806 – Crisis Management Policy
- Policy 709 – Student Transportation Safety Training

F. Approve the SAR Committee (Curriculum and Student Achievement Committee) Membership Roster

Local Advisory Committee Membership 2011-2012
Steve Voshell, Elementary Principal
Troy Anderson, High School Principal
Charles Plumadore, Curriculum Director
Cory Greninger, Elementary Teacher
Megan Vetter, Secondary Teacher
Linda Mickelson, Parent/Elementary Paraprofessional
Melissa Peterman, Parent
Leah Sams, Parent
Tammy Marudas, Parent
Jere Day, Community Member
Charmaine Swenson, Community Member
Student (Pending), Student
Student (Pending), Student

G. Native American Parent Committee Resolution
The State of Minnesota requires that we adopt a Concurrence Resolution, and supply a list of parent committee members. In an effort to comply with this request, a direct mailing was sent to every home with Native American children in our district. The meeting will take place at 5:00 pm on Monday, October 17, 2011. An update on the meeting will be given at the Board Meeting.

H. Approval of the Jostens Contract for the 2011-2012 Yearbook (Enclosure #4)
The base price for this contract is $15,274. The total price for the 2010-2011 yearbook was $15,922.

Discussion
A motion is in order to approve the consent agenda.


VI. PRINCIPALS/DIRECTORS/COORDINATORS REPORT
A. High School Principal
1. Classroom Technology Demo by Jeremy Mikla

B. Elementary Principal
1. Testing Results

C. Activities Director

D. Food Service Director

E. Community Education Director

F. Curriculum Director

G. Business Manager Report
1. Financial Picture of the District (Enclosure #5)

VII. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED

A. Approval of Treasurer’s Report (Enclosure #6)

Discussion
A motion is in order to approve the Treasurer’s Report.


VIII. ITEMS OF INFORMATION AND/OR DISCUSSION ONLY

A. Committee Reports
1. Teacher Negotiations Committee, October 3, 3011

Enrollment

IX. SUPERINTENDENT AND BOARD MEMBER ITEMS

A. Superintendent Report


B. Second Reading of the Following Policies (Enclosure #7 on the web site)
- Policy 425 – Staff Development
- Policy 515 – Protection and Privacy of Pupil Records
- Policy 533 – Wellness
- Policy 613 – Graduation Requirements
- Policy 616 – School District System Accountability
- Policy 618 – Assessment of Student Achievement
- Policy 620 – Credit for Learning
- Policy 624 – Online Learning Options

C. Student Activities Account (Enclosure #8 on the web site)

X. MOTION TO ADJOURN MEETING

This is a traditional greeting among the African Masai Tribe acknowledging the high value that the Masai place on their children’s well-being. Even warriors with no children of their own give the traditional answer. “All the children are well.” Meaning, that peace and safety prevail, that the priorities of protecting the young, and the powerless are in place, and that we have not forgotten our reason for being, our proper functions and responsibilities. “All the children are well” means that life is good.

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MILACA SCHOOL DISTRICT GOALS

1. Goal: Focus on the Whole Individual
Objectives:
1. Model and expect respect
2. Promote ethical behavior, cultural awareness, and personal responsibility
3. Provide broad and comprehensive enrichment opportunities
4. Reach all learners

2. Goal: Define, Measure and Track Student Achievement
Objectives:
1. Identify measurable student achievement data
2. Set student achievement goals
3. Use student achievement data to drive research-based curriculum and instructional strategies
4. Evaluate and communicate student achievement

3. Goal: Operate Within a Balanced Budget Each Year
Objectives:
1. Form an advisory finance council
2. Develop a school district fund balance policy
3. Assess and adjust budget/programs as needed

4. Goal: Strengthening Community Support
Objectives:
1. Foster community trust and good will
2. Increase community involvement in school
3. Expand communication among school, family, and community