REGULAR & CLOSED (§121A.43 to 121A.53) BOARD MEETING – 6:30 PM
        
I. CALL TO ORDER REGULAR SCHOOL BOARD MEETING AND PLEDGE OF ALLEGIANCE - Chairperson, Jeff Larson
 
II. ROLL CALL - CLERK   Those present:                        Those absent:
Voting Rotation: Todd Quaintance, Mark Herzing, Judy Pearson, Jeff Larson, Aimee Struffert, Jody Chambers, Bryan Rensenbrink
 
III. APPROVAL OF AGENDA
 
IV. STUDENT DEMO: ROBOTICS FROM MR. SIVERTSON’S CLASS
 
V. PUBLIC FORUM – 6:40 PM
Open forum is a specific time set aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.
Guidelines for the open forum:
- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.
- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.
- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.
- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study.  If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.
- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum.  Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information.  This policy, in its entirety, can be found under Policies on the School District Web site.)
 
VI. APPROVAL OF THE CONSENT AGENDA
The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action.  At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.
 
A.         Approval of Minutes (See Enclosure #1 on the web site)
Minutes of the Regular Meeting held on March 19, 2013
 
B.         Approval of Bills (See Enclosure #2 on the web site)
  - Wires
  - Checks

C.   Approval of Wire Transfers Listed Below:
LIQUID ASSET TRANSFERS TO CHECKING:
3/6/13            $499,000.00
3/20/13          $600,000.00
3/26/13          $300,000.00
 
D.         Personnel Items
Employment Approval / Hours Adjusted / Position Creation:

1.  Hire Nicole Hartung, Pool Staff Coordinator, Private Swim Lessons Session $325, Regular Session $650, hours vary, effective June 1 – December 30, 2013
2.  Hire Marlynda DeHaan, WSI Instructor $9.55/hour, Aide with WSI $8.55/hour, Life Guard $7.30/hour, hours vary, effective June 4, 2013 – June 1, 2014
3.  Hire Claire Larson, WSI Instructor $9.50/hour, Aide with WSI $8.50/hour, Life Guard $7.50/hour, hours vary, effective June 4, 2013 – June 1, 2014
4.  Hire Gretchen Ploeger, WSI Instructor $9.50/hour, Aide with WSI $8.50/hour, Life Guard $7.50/hour, hours vary, effective June 4, 2013 – June 1, 2014
5.  Hire Kayla Santema, WSI Instructor $9.55/hour, Aide with WSI $8.55/hour, Life Guard $7.50/hour, hours vary, effective June 4, 2013 – June 1, 2014
6.  Hire Orianna Scherer, Aide $7.50/hour, Life Guard $7.30/hour, hours vary, effective June 4, 2013 – June 1, 2014
7.  Hire Sami Mitchell, Aide $7.50/hour, Life Guard $7.30/hour, hours vary, effective June 4, 2013 – June 1, 2014
8.  Hire Brandi Katke, Summer Kids Town Staff, $9.98/hour, 30-40 hours/week, hours vary, effective June 1 – September 1, 2013
9.  Hire Gretchen Ploeger, Summer Kids Town Staff, $7.25/hour, 20-30 hours/week, hours vary, effective June 1 – September 1, 2013
10.  Hire Missy Tellinghuisen, Summer Kids Town Staff, $10.25/hour, 30-40 hours/week, hours vary, effective June 1 – September 1, 2013
11.  Hire Tarah Brenny, Summer Kids Town Staff, $9.88/hour, 30-40 hours/week, hours vary, effective June 1 – September 1, 2013
12.  Hire Lisa Lester, Summer Kids Town Staff, $9.88/hour, 30 hours/week, hours vary, effective June 1 – September 1, 2013
13.  Hire Connie Belanger, Summer Kids Town Staff, $9.88/hour, 30-35 hours/week, hours vary, effective June 1 – September 1, 2013
14.  Hire Josh Franklin, Homebound Teacher, $24.00/hour, 6 hours/week, effective April 8 – May 31, 2013
15. Hire Cathy Dullinger, Kids Town Special Ed Para, $14.98/hour,  approximately 3:00 – 4:30 p.m., 7.5 hours/week (max), effective April 8, 2013
16. Hire David Grilz, Homebound Teacher, $24.00/hour, 6 hours/week, effective April 8 – May 31, 2013
17. Hire Troy Gilbert, Cleaner, $11.00/hour ($10.50/hour + .50¢/hour night shift differential), 2:45 – 11:15 p.m., Monday – Friday, effective April 11, 2013
18. Hire John Pollinder, Cleaner, $11.00/hour ($10.50/hour + .50¢/hour night shift differential), 3:00 – 11:00 p.m., Monday – Friday, effective upon background check received from MNBCA
19. Hire Bonnie Hoebelhenrich, Food Server, $10.91/hour, 10:45 a.m. – 1:45 p.m., Monday-Friday, effective April 17, 2013

 
Leave Requests / Resignations / Retirements / Seasonal Layoff / Termination:

1. Approve the resignation of Bonnie Hathcock, Food Server, effective March 25, 2013
2. Approve the retirement of Julie Karels, English Teacher, effective June 5, 2013. Thank you Julie for 35 years of service to Milaca Public Schools!
3. Approve maternity leave for Julie Cook, Math Teacher, effective approximately August 14, 2013 for 9 weeks
4. Approve the retirement of Donna Olson, Elementary Teacher, effective June 5, 2013. Thank you Donna, for 40 years of service to Milaca Public Schools!
5. Approve FMLA leave for Kevin Johnson, Paraprofessional, effective March 21 – May 31, 2013
6. Approve the retirement of Judith Foyen, Custodian, effective July 5, 2013. Thank you Judith for 14 years of service to Milaca Public Schools!
7. Approve the retirement of Linda Sobania, Elementary Teacher, effective June 5, 2013. Thank you Linda, for 35 years of service to Milaca Public Schools.
8. Approve the resignation of Joe Wildman, Cross Country Coach, effective April 16, 2013

 
E. Name Steve Voshell as LEA Representative 2013-2014 in Filling Application Under Public Law 107-110


F. Approval of Policy 515 Public Notice (Directory Information) and Policy 520 Public Notice (Student Surveys) for 2013-2014 (Enclosure #3 on website)
These are annual approvals. They will be published in the newspaper and placed in the handbooks.
 
G. Approval of the Renewal of the Joint Agreement with Community Christian School for Catering Services (Enclosure #4)
 
H. Approve Contract with Cambridge-Isanti School District/Rum River Special Ed Co-op for Vended Meals (Enclosure #5)
 
 I. Approve the 2012-2014 Food Service Contract (Enclosure)

Discussion
A motion is in order to approve the consent agenda.
 
VII. PRINCIPALS/DIRECTORS/COORDINATORS REPORT
A.      High School Principal
1. Washington D.C. Trip
2. Prom
 
B.         Elementary Principal
1. Elementary Handbook Changes (Enclosure #6)
2. Ms. Tellinghuisen - Internship
 
C.         Activities Director
1. Hockey Co-op
 
D.         Community Education Director
1. ECFE Family Fun Night
2. Summer Programming
 
E.         Curriculum Director
1. Blandin Foundation Grant Application (Enclosure #7)
 
F.         Business Manager Report
1. Financial Picture of the District (Enclosure #8)
 
VIII. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED
 
A.         Approval of Treasurer’s Report (Enclosure #9)
 
Discussion
A motion is in order to approve the Treasurer’s Report.
 
B. Approval of Board Priority of Learning and Student Achievement Objectives and Timeline
 
Preparation for Post Secondary Education Options

• 6^th Grade realignment (Summer 2013).
• Develop a post high school education readiness plan/program for students beginning at the elementary level (Winter 2014)
• Formalize the structure of the College in the Schools program (Fall 2013).
• Explore strategies for all students to take the ACT, EXPLORE and PLAN tests (Fall 2013).
• Explore options to increase elective choices for grades 7-12 (Fall 2013).

 
Facility and Space Assessment
Assess facility and space requirements to ensure the District can meet the learning and achievement needs for:

• Early Childhood (Spring 2014).
• Performing Arts (Spring 2014).
• Elementary Classroom Instruction (Spring 2014).
• Safety and Security (Fall 2013).

 
Discussion
A motion is in order to approve the Program and Development Objectives and Timeline
 
C. Approve the Lease Levy Authorization Resolution for a New Rum River Special Education Location
 
Member __________________________ introduced the following resolution and moved its adoption:
 
RESOLUTION APPROVING LEASE LEVY AUTHORIZATION
 
WHEREAS, Independent School District No. 912 (the “School District”) is a member of the Rum River Special   Education Cooperative (“Rum River”); and 
 
WHEREAS, Rum River currently operates two Setting IV special education sites known as “Rum River North” and “Rum River South” at which special education students from the School District and from other districts who are also members of Rum River may receive instruction and services; and
 
WHEREAS, the buildings used for Rum River North and Rum River South are leased by Rum River and the member districts of Rum River have collectively paid for the lease costs by use of a lease levy; and
 
WHEREAS, the amount of the lease levy that each member district of Rum River pays is determined using a formula approved by the Governing Board of Rum River; and
 
WHEREAS, due to space limitations and a need for further Setting IV instruction and services, Rum River, through its Governing Board, has agreed to establish a third site for a Setting IV program located in Cambridge, Minnesota (the “New Setting IV Program”) commencing in the 2013 -14 school year; and
 
WHEREAS, the building in which the New Setting IV Program will be located is to be leased by Rum River pursuant to the terms of a true lease (not a lease purchase agreement); and
 
WHEREAS, the lease costs for the New Setting IV Program shall be allocated among the member districts of Rum River pursuant to the previously agreed-to formula, in addition to the leases costs for the Rum River North and Rum River South programs; and
 
WHEREAS, the School District desires to increase its lease levy to cover the School District’s portion of the lease costs for the New Setting IV Program, but not to exceed the maximum lease levy amount specified in state law.
 
NOW, THEREFORE, BE IT RESOLVED, by the School Board of Independent School District No. 912 as follows:
1.         The payment of the School District’s share of monthly lease costs for the New Setting IV Program through use of the School District’s lease levy is hereby ratified, confirmed and approved, subject to the maximum lease levy amount specified in state law, and subject to approval of said lease by the Governing Board of Rum River.
2.         The administration of the School District is hereby authorized to take any and all necessary and appropriate steps to apply to the Minnesota Department of Education for an increase in the School District’s lease levy to cover its share of the lease costs for the New Setting IV Program.
 
The motion for the adoption of the foregoing resolution was duly seconded by Member ___________________________ and upon vote being taken thereon, the following voted in favor thereof:
 
and the following voted against:
 
whereupon said resolution was declared duly passed and adopted.
 
IX. ITEMS OF INFORMATION AND/OR DISCUSSION ONLY
 
A.         Committee Reports
1. Teacher Negotiations Committee – March 26
2. Committee of the Whole – March 26
3. Teacher Negotiations - April 15
 

 

2011-2012
	Sept. 2011	Oct. 2011	Nov. 2011	Dec. 2011	Jan. 2012	Feb. 2012	March 2012	April 2012	May 2012	June 2012
EC	44	46	47	49	52	54	56	58	61	63
K	133	130	132	135	134	135	133	136	137	139
1	171	171	170	170	170	168	168	167	168	168
2	127	124	122	123	124	123	122	122	122	124
3	131	131	132	130	130	131	130	131	132	132
4	149	150	148	147	145	144	142	142	143	144
5	132	130	131	131	132	132	131	134	134	134
6	134	134	134	136	137	135	134	132	134	134
Sub Total K-6	977	970	969	972	972	968	960	964	970	975
7	145	145	146	143	143	144	143	143	144	144
8	124	123	126	129	129	126	128	130	129	129
9	184	182	182	183	183	185	186	181	182	183
10	133	131	129	124	124	120	119	114	114	112
11	124	122	123	121	120	117	116	114	115	114
12	136	138	136	134	133	124	121	119	118	110
Sub Total 7-12	846	841	842	834	832	816	813	801	802	792
GRAND TOTAL K-12	1823	1811	1811	1806	1804	1784	1773	1765	1772	1767
	Sept. 2011	Oct. 2011	Nov. 2011	Dec. 2011	Jan. 2012	Feb. 2012	March 2012	April 2012	May 2012	June 2012
Home School Student’s (families)	9	49	51	53	52	52	52	55	55	55
(students)	21	119	125	127	123	123	126	129	129	129
Com Christian	71	72	72	72	72	72	72	72	72	72
Pre K	20	21	21	21	21	21	21	21	21	21
Faith Christian		20	20	20	20	20	20	19	19	19
ALC Only	34	31	27	27	26	35	38	42	35	14
ALC After School	25	28	24	18	17	27	29	43	29	54
ALC Part Time	9	10	9	8	7	6	5	5	7
ALC total enroll.	68	69	60	53	50	68	72	90	71	68
2012-2013
	Sept. 2012	Oct. 2012	Nov. 2012	Dec. 2012	Jan. 2013	Feb. 2013	March 2013	April 2013	May 2013	June 2013
EC	45	53	55	58	58	58	62	62
K	148	149	152	152	154	154	155	158
1	140	139	139	139	136	136	136	137
2	168	169	168	169	170	171	172	173
3	120	120	121	120	120	119	121	121
4	136	136	137	138	136	138	138	140
5	145	144	144	145	145	145	146	147
6	136	136	138	137	137	140	140	140
Sub Total K-6	993	993	999	1000	998	1003	1008	1016
7	136	137	139	139	138	140	142	143
8	145	143	145	142	145	142	141	141
9	141	139	141	141	142	144	143	143
10	175	178	177	177	178	177	177	179
11	116	120	119	119	118	114	115	115
12	114	112	112	115	115	110	112	112
Sub Total 7-12	827	829	833	833	836	827	830	833
GRAND TOTAL K-12	1820	1822	1832	1833	1834	1830	1838	1849
	Sept. 2012	Oct. 2012	Nov. 2012	Dec. 2012	Jan. 2013	Feb. 2013	March 2013	April 2013	May 2013	June 2013
Home School Student’s (families)	14	51	55	54	54	54	54	55
(students)	26	121	123	122	123	123	124	126
Com Christian	96	96	95	95	95	95	95	95
Pre K	21	21	21	21	21	21	21	21
Faith Christian	28	28	29	29	29	28	29	29
ALC Only	39	38	38	40	36	46	48	41
ALC After School	25	24	20	13	13	25	20	20
ALC Part Time	2	4	4	3	3	4	5	6
ALC total enroll.	66	66	62	56	52	75	73	67

 
X. SUPERINTENDENT AND BOARD MEMBER ITEMS
 
A.         Superintendent Report
 
B.         Board Member Items
     
C.         Student Activities Account (Enclosure #10 on the web site)
 
XI. MOTION TO CLOSE MEETING
 
 
XII. MOTION TO OPEN CLOSED MEETING
 
A.         Consideration of Student Expulsion (1413) (MN Statute 121A.3 to 121A.53) (Enclosures to be distributed at the meeting)
 
 
XIII. MOTION TO CLOSE CLOSED MEETING
 
 
XIV. MOTION TO OPEN MEETING
 
 
XV. EXPULSION MOTIONS
 
A.         Consideration of Student Expulsion (1413)
 
RESOLUTION RELATING TO THE
EXPULSION OF THE STUDENT IDENTIFIED
IN THE ATTACHMENTS HERETO AS THE “STUDENT 1413”
 
WHEREAS, the Student was proposed for expulsion pursuant to the Pupil Fair Dismissal Act, Minn. Stat. §§ 121A.40-121.56; and
WHEREAS, the Student and his parent were served the written notice of the School District’s intent to initiate expulsion proceedings, and such notice was accompanied by a copy of the Pupil Fair Dismissal Act, Minn. Stat. §§ 121A.40-121A.56, as required under the Act; and
WHEREAS, the Student and his parent elected to waive the scheduled hearing with the understanding that by such waiver, the proposed terms of expulsion would be submitted for action to the School Board of Independent School District No. 912.
THEREFORE, BE IT RESOLVED by the School Board of Independent School District No. 912 as follows:
The School Board hereby accepts the waiver of hearing executed by the Student’s parent, a copy of which is attached hereto as Exhibit A and incorporated herein by reference.
By reviewing the record relating to this matter, the School Board hereby finds that, due to the nature of the conduct engaged in by the Student, the terms of the expulsion proposed by the School District are reasonable and appropriate.
The School Board of Independent School District No. 912 hereby orders that the expulsion of the Student be imposed immediately pursuant to the Pupil Fair Dismissal Act, Minn. Stat. §§ 121A.40-121A.56.  Said expulsion shall be imposed in accordance with the written notice provided to the Student and his parent, a copy of which is attached hereto as Exhibit B.
The School Board of Independent School District No. 912 also approves the terms of the agreement with the Student and his parent, a copy of which is attached hereto as Exhibit C.
The clerk of the School Board is directed to provide written notice of the expulsion to the Student and his parent in substantially the form as provided in Exhibit D.
It is further ordered that, pursuant to a proper request, the School District shall provide copies of this resolution.  However, any release of said resolution shall not include the exhibits or attachments hereto, as the School Board hereby finds that such materials constitute “private data on individuals” pursuant to the Minnesota Government Data Practices Act, Minn. Stat. § 13.32.
The motion for the adoption for the foregoing Resolution was duly seconded by Board Member ____________________________, and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against the same: 
whereupon, said Resolution was declared duly passed and adopted.
 
XVI. MOTION TO ADJOURN MEETING
   
MILACA SCHOOL DISTRICT MISSION STATEMENT
 
Improving learning through accountability and engagement.  
MILACA SCHOOL BOARD PRIORITIES
 
1. Accountable to our stakeholders.
2. Improving learning for all students and stakeholders.
3. Engaging all student and community members equally.
 
Our stakeholders include students, parents, teachers, employees,
community residents, taxpayers, business partners and vendors.