Social icon
Social icon
Milaca Public Schools
500 Highway 23 West
Milaca, MN 56353
Quick Links
District Info > School Board > Agendas & Minutes > 2014 > June > June 16 Regular Board Meeting > Agenda
INDEPENDENT SCHOOL DISTRICT #912
MILACA, MINNESOTA 56353
Monday, June 16, 2014      6:30 p.m.
High School Media Center
 
REGULAR BOARD MEETING – 6:30 PM
        
  1. CALL TO ORDER REGULAR SCHOOL BOARD MEETING AND PLEDGE OF ALLEGIANCE - Chairperson, Mark Herzing
 
  1. ROLL CALL - CLERK   Those present:      Those absent:
Voting Rotation: Todd Quaintance, Mark Herzing, Judy Pearson, Jeff Larson, Aimee Struffert, Jody Chambers, Bryan Rensenbrink
 
  1. APPROVAL OF AGENDA
 
  1. Approval of Agenda Format Change
    Change the agenda to move the Committee Reports after the approval of the agenda.
 
  1. PUBLIC FORUM – (immediately following committee reports at approximately 6:40 p.m.)
Open forum is a specific time set aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.
Guidelines for the open forum:
- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.
- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.
- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.
- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study.  If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.
- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum.  Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information.  This policy, in its entirety, can be found under Policies on the School District Web site.)
 
  1. APPROVAL OF THE CONSENT AGENDA
The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action.  At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.
 
  1. Approval of Minutes (See Enclosure #1 on the web site)
    Minutes of the Board Meeting on May 19, 2014
 
  1. Approval of Bills (See Enclosure #2 on the web site)
    - Checks
    - Wires
 
  1. Approval of Wire Transfers Listed Below:
MN Trust Transfers to Checking
5/1/14              $250,000.00
5/12/14            $100,000.00
5/14/14            $500,000.00
5/27/14            $18,244.71
5/29/14            $950,000.00
 
  1. Personnel Items
Employment Approval / Hours Adjusted / Position Creation:
  1. Hire Meghan Hermanson, School Readiness Teacher and ECFE Coordinator, BA, +10, Step 4, $27.59/hour, effective August 20, 2014
  2. Hire Cory Anderson, Head Football Coach, $5,878, effective August 11, 2014
  3. Hire Rachel Forker, Elementary Teacher, BA, Step 1, 1.0 FTE, $32,954, effective August 20, 2014 (Contingent upon receiving MN Teacher License)
  4. Hire Makayla Tellinghuisen, Targeted Services Teacher, June 9-12, June 16-19, July 7-10, July 14-17, August 4-7, 8:30 – 11:30 a.m. + 30 min prep/day and 4 hours prep time, 74 hours total, $24.00/hour, effective June 9, 2014
  5. Hire Mike Warner, Targeted Services Teacher, June 9-12, June 16-19, July 7-10, July 14-17, August 4-7, 8:30 – 11:30 a.m. + 30 min prep/day and 4 hours prep time, 74 hours total, $24.00/hour, effective June 9, 2014
  6. Hire Susan Shepard, Targeted Services Teacher, June 9-12, June 16-19, July 7-10, July 14-17, August 4-7, 8:30 – 11:30 a.m. + 30 min prep/day and 4 hours prep time, 74 hours total, $24.00/hour, effective June 9, 2014
  7. Hire Kim Shores, Targeted Services Teacher, June 9-12, June 16-19, July 7-10, July 14-17, August 4-7, 8:30 – 11:30 a.m. + 30 min prep/day and 4 hours prep time, 74 hours total, $24.00/hour, effective June 9, 2014
  8. Hire Lauren Johnson, ASD Special Education Teacher, BA, Step 1, 1.0 FTE, $32,954, effective August 20, 2014
  9. Hire Margaret Schindler, English Teacher, BA, Step 1, 1.0 FTE, $32,954, effective August 20, 2014
  10. Hire Jeremy Mikla, Assistant Varsity Football Coach, $4,275, effective August 11, 2014
  11. Hire Joel Warner, Head JV Football Coach, $3,740, effective August 11, 2014
  12. Hire Jason Kaiser, Jr. High One Act Play Director, Assistant High School One Act Play Coach, Fall Play Director, $1,098, effective August 2013
  13. Hire Kurt Kragt, Summer Targeted Services Teacher, 73 hours total, $24.00/hour, effective June 9, 2014
  14. Hire Damian Fish, Summer Targeted Services Teacher, 45 hours total, $24.00/hour, effective June 9, 2014
  15. Hire Tamara Gehling, Summer Targeted Services Teacher, 73 hours total, $24.00/hour, effective June 9, 2014
  16. Hire Anna Black-Asmus, ESY Teacher, 78 hours total, $24.00/hour, effective June 9, 2014
  17. Hire Brent Jergens, ALC Physical Science Teacher, $24.00/hour, effective June 11 – July 8, 2014
  18. Hire David Grilz, ALC Math Teacher, $24.00/hour, effective June 11 – July 8, 2014
  19. Hire Molly Weinand, ALC English Teacher, $24.00/hour, effective June 11 – August 7, 2014
  20. Hire Marjorie Conigliaro, ALC Social Studies Teacher, $24.00/hour, effective June 11 – August 7, 2014
  21. Hire Damian Fish, Math Teacher, $24.00/hour, effective July 14 – August 7, 2014
  22. Hire Peggy Timmer, ESY Paraprofessional, 65 hours total, $15.53/hour, effective June 9, 2014
  23. Hire Rob Schepper, ESY Paraprofessional, 65 hours total, $11.65/hour, effective June 9, 2014
  24. Hire Betsy Hoover, Summer ALC Lead Teacher/Coordinator, 147 hours total, $24.00/hour, effective June 9, 2014
  25. Hire Steve Ness, English Teacher, BA, Step 12, 1.0 FTE, $43,542, effective August 20, 2013
  26. Hire Edie Kuperus, Paraprofessional Sub for Technology in June and July, $9.25/hour, effective June 9, 2014
  27. Hire Linda Mickelson, Paraprofessional for Technology in June and July, $15.53/hour, effective June 9, 2014
  28. Hire Patti Fetters, District Media Technician, extra hours as needed, $17.86/hour, effective June 9, 2014
  29. Hire Brenda Rueckert, Summer Painting, 400 hours total combined with Jodi Gadacz and Lindsey Rueckert, total, $12.00/hour, effective June 9, 2014
  30. Hire Jodi Gadacz, Summer Painting, 400 hours total combined with Brenda Rueckert and Lindsey Rueckert, $12.00/hour, effective June 9, 2014
  31. Hire Lindsey Rueckert, Summer Painting, 400 hours total combined with Jodi Gadacz and Brenda Rueckert, $12.00/hour, effective June 9, 2014
 
 
Leave Requests / Resignations / Retirements / Seasonal Layoff / Termination:
  1. Accept the resignation of Cory Anderson, Assistant Varsity Football Coach, effective May 20, 2014
  2. Accept the resignation of Adam Babos, Custodian, effective May 23, 2014 (This was approved at the May meeting, but the effective date has been revised.)
  3. Approve maternity leave for Jessica Juntunen, Elementary Teacher, effective approximately August 28 for 6 weeks
  4. Accept the resignation of Jessie Mortensen, Elementary Teacher, effective June 6, 2014
  5. Accept the resignation of Cory Anderson, Assistant Varsity Football Coach, effective April 28, 2014
  6. Accept the resignation of Joel Warner Assistant JV Football Coach, effective June 2, 2014
  7. Accept the resignation of Jeremy Mikla, Head JV Football Coach, effective June 2, 2014
  8. Approve maternity leave for Tiffany Ryan, Title 1 Teacher, effective approximately September 19, 2014 for 8 weeks.
  9. Accept the retirement of Janice Mero, Food Service, effective June 4, 2014. Thank you Janice for 11 years of service to Milaca Public Schools!
  10. Accept the resignation of Mark Erickson, Industrial Technology Teacher and Football Coach, effective June 16, 2014
 
  1. Third Reading of Policy (See Enclosure #3 on the web site)
 
  1. Approve the 2014-2016 Community Education Director Contract (Enclosure #4)
 
  1. Approve the 2014-2015 Notice of Assignment for Brandi Katke, Kids Town Level Two Aide and ECFE/School Readiness Aide (Enclosure #5)
 
  1. Approve the 2014-2015 Notice of Assignment for Judith Swenson, ECFE/School Readiness Aide (Enclosure #6)
 
  1. Approve the 2014-2015 Notice of Assignment for Kathleen Fitschen, Give Me Five, Club House, and F.I.R.E. Coordinator (Enclosure #7)
 
  1. Approve the 2014-2015 Notice of Assignment for Andrea Swenson, Kids Town Level One Aide (Enclosure #8)
 
  1. Approve the 2014-2015 Notice of Assignment for Julie Herges, Kids Town Level One Aide (Enclosure #9)
 
  1. Approve the 2014-2015 Notice of Assignment for Nicole Hartung, Kids Town, Youth Development, and Adult Enrichment Coordinator (Enclosure #10)
 
  1. Approve the 2014-2015 Notice of Assignment for Lisa Lester, Kids Town Level One Aide (Enclosure #11)
 
  1. Approve the 2014-2015 Notice of Assignment for Carrie Vesel, ECFE/School Readiness Aide (Enclosure #12)
 
  1. Approve the 2014-2016 District Media Technician Contract with Patti Fetters (Enclosure #13)
 
  1. Approve the 2014-2016 Technology Coordinator Letter of Assignment with Steve Bistrup (Enclosure #14)
 
  1. Approve the 2014-2016 Child Nutrition-District Clerk Agreement with Jean Johnson (Enclosure #15)
 
  1. Approve the 2013-2016 Food Service Director Contract with Mandy Zens (Enclosure #16)
 
  1. Approve the 2014-2016 Health Office Licensed Practice Nurse Employment Guide with Teresa Burns (Enclosure #17)
 
  1. Approve the 2014-2016 Health Office Licensed Practice Nurse Employment Guide with Patricia Coffee (Enclosure #18)
 
  1. Approve the 2014-2016 Business Manager Contract with Burnice Humnick (Enclosure #19)
 
  1. Approve the 2014-2016 Principals Contract (Enclosure #20)
 
  1. Approve the 2014-2016 District Office Contract (Enclosure #21)
 
  1. Approve the 2014-2016 Clerical Contract (Enclosure #22)
 
  1. Approve the 2013-2015 Milaca Education Association Contract (Enclosure #23)
 
  1. Adopt Security Life Insurance Company of America for Student Accident Insurance for 2014 – 2015
 
AA. Adjust the Substitute Pay for Clerical, Food Service, Custodial, Paraprofessionals to $10.50/hour
 
BB. Approval of the 2014-2015 Membership with Schools for Equity in Education, $2,596.30
 
CC. Approval of the Activities Director Job Description (Enclosure #24)

DD. Approval of the Teacher Development and Evaluation Plan (Enclosure #25) 

EE. Approve the Bid from Johnson Control for the Elementary Boiler in the Amount of $264,295
 
Discussion
A motion is in order to approve the consent agenda.
 
  1. PRINCIPALS/DIRECTORS/COORDINATORS REPORT
  1. High School Principal
    1. Hiring Update
 
  1. Elementary Principal
    1. Hiring Update
    2. Title I Update
 
  1. Activities Director
    1. Trap Team
 
  1. Community Education Director
  1. Summer Programs
  2. ABE Consortium Agreement
 
  1. Curriculum Director
 
  1. Business Manager Report
    1. Financial Picture of the District (Enclosure #26)
 
  1. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED
 
  1. Approval of Treasurer’s Report (Enclosure #27)
 
Discussion
A motion is in order to approve the Treasurer’s Report.
 
  1. Approval to Change Junior High Activity Fees ….
 
Discussion
A motion is in order to change Junior High Activity Fees to….
 
  1. Approval of the Central Minnesota Adult Basic Education Consortium Membership (Enclosure #28)
This is a yearly ABE agreement under our Community Education Program.
 
Discussion
A motion is in order to approve the Central Minnesota Adult Basic Education Consortium Membership.
 
  1. Accept the Resolution Establishing Dates for Filing Affidavits of Candidacy
Board Member _________________ introduced the following Resolution and moved its adoption:
 
RESOLUTION ESTABLISHING DATES
FOR FILING AFFIDAVITS OF CANDIDACY
 
BE IT RESOLVED by the School Board of Independent School District No. 912 State of Minnesota, as follows:
 
1. The period for filing affidavits of candidacy for the office of school board member of Independent School District No. 912 shall begin on July 29, 2014 and shall close on August 12, 2014. An affidavit of candidacy must be filed in the office of the school district clerk and the $2 filing fee paid prior to 5:00 p.m. on August 12, 2014.
 
2. The clerk is hereby authorized and directed to cause notice of said filing dates to be published in the official newspaper of the district, at least two (2) weeks prior to the first day to file affidavits of candidacy.
 
3. The clerk is hereby authorized and directed to cause notice of said filing dates to be posted at the administrative offices of the school district at least ten (10) days prior to the first day to file affidavits of candidacy.
 
4. The notice of said filing dates shall be in substantially the following form:
 
NOTICE OF FILING DATES FOR ELECTION TO THE SCHOOL BOARD
INDEPENDENT SCHOOL DISTRICT NO. 912
MILACA PUBLIC SCHOOLS
STATE OF MINNESOTA
 
NOTICE IS HEREBY GIVEN that the period for filing affidavits of candidacy for the office of school board member of Independent School District No. 912 shall begin on July 29, 2014, and shall close at 5:00 p.m. on August 12, 2014.
The general election shall be held on Tuesday, November 4, 2014. At that election, 4 members will be elected to the School Board for terms of four (4) years each.
Affidavits of Candidacy are available from the school district clerk Milaca Public Schools, 500 Highway 23, Milaca, MN  56353. The filing fee for this office is $2. A candidate for this office must be an eligible voter, must be 21 years of age or more on assuming office, must have been a resident of the school district from which the candidate seeks election for thirty (30) days before the general election, and must have no other affidavit on file for any other office at the same primary or next ensuing general election.
The affidavits of candidacy must be filed in the office of the school district clerk and the filing fee paid prior to 5:00 p.m. on August 12, 2014.
 
Dated: June 16, 2014                                             BY ORDER OF THE SCHOOL BOARD
 
/s/                                                           
School District Clerk
 
The motion for the adoption for the foregoing Resolution was duly seconded by Board Member ____________________, and upon vote being taken thereon, the following voted in favor thereof:
Todd Quaintance, Mark Herzing, Judy Pearson, Jeff Larson, Aimee Struffert, Jody Chambers, Bryan Rensenbrink
 
and the following voted against the same: none
 
whereupon, said Resolution was declared duly passed and adopted.
 
  1. Accept the Resolution Entering into a Student Teaching Agreement with St. Cloud State University
Board Member _________________ introduced the following Resolution and moved its adoption:
 
RESOLUTION OF SCHOOL DISTRICT
 
BE IT RESOLVED that this school district enters into an agreement with the State of Minnesota, State MNSCU Board of Trustees (St. Cloud State University), for the purpose of providing supervisory services for students from St. Cloud State University.
 
Be it further resolved, that the chairperson and clerk be, and they hereby are, authorized to execute such agreement.
 
 
  1. ITEMS OF INFORMATION AND/OR DISCUSSION ONLY
 
  1. Committee Reports
    1. Teacher Negotiations, May 21
    2. Community Ed Advisory Meeting, June 10
 
  1. Enrollment
2012-2013
  Sept. 2012 Oct. 2012 Nov. 2012 Dec. 2012 Jan. 2013 Feb. 2013 March 2013 April 2013 May 2013 June 2013
EC 45 53 55 58 58 58 62 62 65  
K 148 149 152 152 154 154 155 158 156  
1 140 139 139 139 136 136 136 137 138  
2 168 169 168 169 170 171 172 173 170  
3 120 120 121 120 120 119 121 121 121  
4 136 136 137 138 136 138 138 140 142  
5 145 144 144 145 145 145 146 147 149  
6 136 136 138 137 137 140 140 140 140  
Sub Total K-6 993 993 999 1000 998 1003 1008 1016 1016  
7 136 137 139 139 138 140 142 143 144  
8 145 143 145 142 145 142 141 141 142  
9 141 139 141 141 142 144 143 143 140  
10 175 178 177 177 178 177 177 179 179  
11 116 120 119 119 118 114 115 115 114  
12 114 112 112 115 115 110 112 112 112  
Sub Total 7-12 827 829 833 833 836 827 830 833 831  
GRAND TOTAL
K-12		 1820 1822 1832 1833 1834 1830 1838 1849 1847  
  Sept.
2012		 Oct. 2012 Nov. 2012 Dec. 2012 Jan. 2013 Feb. 2013 March 2013 April 2013 May 2013 June 2013
Home School Student’s (families) 14 51 55 54 54 54 54 55 55  
(students) 26 121 123 122 123 123 124 126 123  
Com Christian 96 96 95 95 95 95 95 95 95  
Pre K 21 21 21 21 21 21 21 21 21  
Faith Christian 28 28 29 29 29 28 29 29 29  
ALC Only 39 38 38 40 36 46 48 41 33  
ALC After School 25 24 20 13 13 25 20 20 14  
ALC Part Time 2 4 4 3 3 4 5 6 6  
ALC total enroll. 66 66 62 56 52 75 73 67 53  
2013-2014
  Sept. 2013 Oct. 2013 Nov. 2013 Dec. 2013 Jan. 2014 Feb. 2014 March 2014 April 2014 May 2014 June 2014
EC 30 48 50 52 52 59 56 63 69 70
K 142 144 145 147 150 150 149 149 149 148
1 158 158 159 162 160 159 157 156 158 158
2 142 144 144 144 144 144 145 139 139 139
3 167 167 166 170 168 168 167 169 170 169
4 122 121 122 124 125 125 125 123 121 121
5 137 139 138 138 139 139 140 141 141 141
6 149 149 148 149 149 149 151 151 154 153
Sub Total K-6 1017 1022 1022 1034 1035 1034 1034 1028 1032 1029
7 143 143 143 144 143 144 143 143 143 143
8 135 135 136 135 136 137 136 138 136 136
9 147 147 149 148 147 145 144 144 143 144
10 137 134 135 134 134 134 131 129 128 126
11 180 176 175 174 173 171 170 170 168 167
12 112 108 107 107 104 102 102 102 102 102
Sub Total 7-12 854 843 845 842 837 833 826 826 820 818
GRAND TOTAL
K-12		 1871 1865 1867 1876 1872 1867 1860 1854 1852 1847
  Sept. 2013 Oct. 2013 Nov. 2013 Dec. 2013 Jan. 2014 Feb. 2014 March 2014 April 2014 May 2014 June 2014
Home School Student’s (families) 17 57 57 57 57 58 59 57 57 57
(students) 35 136 135 135 136 137 138 132 132 132
Com Christian 71 70 70 70 70 72 74 74 74 74
Pre K 9 9 9 9 9 10 10 10 10 10
Faith Christian 26 27 28 28 28 28 28 28 28 28
ALC Only 33 33 38 36 28 40 32 30 27 14 & 34 summer
ALC After School 23 20 26 21 20 16 16 31 24  
ALC Part Time 2 1 0 0   2 3 4 3  
ALC total enroll. 58 54 64 57 48 58 51 65 54 44
 
  1. SUPERINTENDENT AND BOARD MEMBER ITEMS
 
  1. Superintendent Report
    1. Parent Survey
    2. August Board Meeting
    3. Elementary Boiler
    4. ALC/RRN/ECFE Building
    5. Teachers On Call/AESOP
    6. Committee Meetings
    7. HS Gym Update
    8. Homecoming 2014
 
  1. Board Member Items
 
  1. Second Reading of Policy (See Enclosure #29 on the web site)
 
  1. First Reading of Policy (See Enclosure #30 on the web site)
 
  1. Student Activities (See Enclosure #31 on the web site)
 
  1. MOTION TO ADJOURN MEETING
 
 
 
MILACA SCHOOL DISTRICT MISSION STATEMENT
 
Improving learning through accountability and engagement.
 
 
MILACA SCHOOL BOARD PRIORITIES
 
1. Accountable to our stakeholders.
2. Improving learning for all students and stakeholders.
3. Engaging all student and community members equally.
 
Our stakeholders include students, parents, teachers, employees,
community residents, taxpayers, business partners and vendors.
 
 


Back button   Back