INDEPENDENT SCHOOL DISTRICT #912 MILACA, MINNESOTA 56353 Monday, October 21, 2019     6:30 p.m. Area Learning Center Meeting Space

 

REGULAR BOARD MEETING

           

I.      CALL TO ORDER REGULAR BOARD MEETING AND PLEDGE OF ALLEGIANCE - Chairperson Jeff Larson

 

 

II.     ROLL CALL - CLERK   Those present:                  Those absent:

Voting Rotation: Jennifer Corrow, Jere Day, Sara Larsen, Rachelle Nelson, Bryan Rensenbrink, Aimee Struffert, Jeff Larson

 

 

III.   APPROVAL OF AGENDA

 

 

IV.    PUBLIC FORUM

Open forum is a specific time set-aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.

Guidelines for the open forum:

- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.

- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.

- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.

- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study.  If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.

- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum.  Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information.  This policy, in its entirety, can be found under Policies on the School District Web site.)

 

 

V.        COMMITTEE REPORTS

1. Community Relations (9/16) – R. Nelson

      a. Election Communication Discussion

2. Food Service Negotiations (9/17) – J. Day

      a. Negotiations

3. Paraprofessional Negotiations (9/17) – J. Day

      a. Negotiations

4. Custodial Negotiations (9/25) – A. Struffert

      a. Negotiations

5. Committee of the Whole (10/3) – J. Larson

      a. Elementary Family Fun Night

6. Building and Grounds (10/15) – B. Rensenbrink

      a. Snow Plow Contract

      b. Holding Pond

      c. JCI Service Contract

7. Finance (10/15) – B. Rensenbrink

      a. Enrollment

      b. Budget Calendar

      c. Budget Assumptions for FY21

      d. Levy Certifications

 

VI.       PRESENTATIONS

         1. Showcase Presentation: High School Counselors: Trina Olson, Mary Hastings, Jodie Gladis

         2. MDE Review and Comment Approval – Nexus Solutions

 

VII.  APPROVAL OF THE CONSENT AGENDA

The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action. At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.

 

A.     Approval of Minutes (Enclosure #1)

Minutes of the September 16, 2019 Regular Board Meeting

 

B.     Approval of Bills (Enclosure #2)

- Checks
- Wires

C.     Approval of Wire Transfers Listed Below:

Transfers from MN Trust to 1st National Bank

9/12/19         $700,000.00

9/27/19         $900,000.00

 

D.     Personnel Items

1. New Positions / Change in Assignment / Replacement

1. Hire April Leonard, Robotics Advisor, $1,920.15, effective September 16, 2019

2. Hire Nick Hoffman, Head Baseball Coach (replacing Craig Talberg), BA+20, Step 7, $4,515.84, effective March 16, 2020

3. Increase in hours for Lana Carlson, Paraprofessional, 37.7 hours/week (previously 36 hours/week), $17.38/hour, effective September 18, 2019

4. Increase in hours for Kelly Neubarth, Paraprofessional, 32.5 hours/week (previously 31.25 hours/week), $14.06/hour, effective September 4, 2019

5. Hire Sam Hasz, JV Boys Basketball (replacing Zach Ploeger), $3,413.60, effective November 18, 2019

6. Change in hours for Sherri Simon-Tolmie, Paraprofessional, 17.5 hours/week (previously 33.75 hours/week), $17.38/hour, effective September 30, 2019 (Change due to accepting .5 FTE Art position)

7. Hire Sherri Simon-Tolmie, Elementary Art Teacher, BA, Step 1, .5 FTE, $17,490.98 effective September 30, 2019

8. Reduction in hours for Cami Speers, Food Server, 25 hours/week (previously 26.25 hours/week), $15.66/hour, effective September 3, 2019

9. Hire Sarah Dahlberg, Grade 9 Girls Basketball Coach, BA+20, Step 1, $2,773.55

10. Hire Keith Anderson, JV Baseball Coach, BA+20, Step 15, $4,352.95

11. Hire Jeff Kiel, Grade 9 Boys Basketball Coach, BA+20, Step 6, $3,163.94

12. Hire Jodi Allen, Paraprofessional (replacing Sherri Simon Tolmie), 20 hours/week, $14.06/hour, effective October 10, 2019

13. Hire Destiny Theisen, Grade 8 Softball Coach (replacing Martin Garber), $1,920.15, effective March 11, 2020

14. Hire Brent Jergens, Grade 8 Basketball Coach (replacing Matt Follmuth), BA+20, Step 2, $1,920.15, effective March 18, 2020

 

2. Resignations / Retirements / Seasonal Layoff / Termination:

1. Accept the resignation of Marcella Anderson, Sibling Care Aide, effective September 18, 2019

2. Accept the resignation of Sam Hasz, Grade 9 Boys Basketball, effective September 20, 2019

3. Accept the resignation of Destiny Theisen, Grade 7 Softball Coach, effective October 16, 2019

 

3. Staff Leave Requests

1. Rebecca Wuensch, Kindergarten Teacher, February 27-May 8, 2020

2. Laura Fagerstrom, Food Service, September 17 – October 4, 2019

3. Accept the leave request for Sherri Simon-Tolmie, Paraprofessional, for 10:00 a.m. - 2:00 p.m., to teach Elementary Art, effective September 30 through the 2019-2020 school year

 

E.     Approve the 2020-2021 Budget Timeline (Enclosure #3)

 

F.      Annual Review of Policies (Enclosure #4)

- Policy 410 – Family and Medical Leave

- Policy 413 - Harassment and Violence

- Policy 414 - Mandated Reporting of Child Neglect or Physical or Sexual Abuse

- Policy 415 - Mandated Reporting of Maltreatment of Vulnerable Adults

- Policy 506 – Student Discipline

- Policy 514 - Bullying Prohibition Policy

- Policy 522 - Student Sex Nondiscrimination

- Policy 524 – Internet Acceptable Use and Safety Policy

         - Policy 806 - Crisis Management Policy

 

G.     Approve the Central Europe and Holocaust Tour, August 2021 (Enclosure #5)

This trip will be open to student who have taken the Holocaust elective at MHS as a junior or senior and earned a passing grade. The out out-of-pocket cost would be $4,035 (all inclusive) as of September 1, 2019 and is subject to change until a trip details are finalized.

 

H.     Approve the 2019-2021 Custodial Contract (Enclosure #6)

 

I.      Approve the 2019-2020 Snow Removal Contract (Enclosure #7)

 

VIII. PRINCIPALS/DIRECTORS/COORDINATORS REPORTS

 

1. High School Principal (Enclosure #8)

 

2. Elementary Principal (Enclosure #9)

 

3. Curriculum and Instruction Coordinator (Enclosure #10)

 

4. Activities Director/Dean of Students (Enclosure #11)

 

5. Community Education Director/Facilities Manager (Enclosure #12)

 

6. Business Manager Report (Enclosure #13)

1. Financial Picture of the District (Enclosure #14)

 

IX. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED

 

A.     Approval of Treasurer’s Report (Enclosure #15)

 

Discussion

A motion is in order to approve the Treasurer’s Report.

 

B.     Acknowledgement of Gifts/Donations

 

The Business Manager recommends the following resolution:

 

Motion by __________ to approve the following resolution:

 

ACKNOWLEDGEMENT OF GIFTS/DONATIONS

 

WHEREAS, School Board Policy #706 establishes guidelines for the acceptance of gifts/donations to the District; and

 

WHEREAS, Minnesota Statute 465.03 states the School Board may accept a gift, grant or devise of real or personal property only by the adoption of a resolution approved by two-thirds of its members; and

 

BE IT RESOLVED that the School Board of Independent School District No. 912 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).

 

Date	From	Site	Item/Nature of Donation/Gift	Value/Amount
August 9, 2019	Milaca Swim Club	Swim/Dive Team	Booster club donation to pay volunteer coach	$1,000
September 16, 2019	Milaca Girls Basketball	Girls Basketball	Booster club donation to pay for warm-ups	$1,233.80
September 30, 2019	Milaca Swim Club	Swim/Dive Team	Booster club donation to pay for team parkas	$5,177.97

 

The motion for the adoption of the foregoing resolution was duly seconded by ________ and upon vote being taken thereon the following voted in favor there of:

 

and the following voted against the same:

 

whereupon said resolution was declared duly passed and adopted.

 

C.     Resolution Establishing Combined Polling Places for Multiple Precincts and Designating Hours During Which the Polling Places Will Remain Open for Voting For School District Elections Not Held On The Day of A Statewide Election

This is an annual approval. Since the polling place for independently ran elections has not changed from the time this resolution was passed in 2017, the district is not required to send a mailing to registered voters.

Board Member _________________ introduced the following Resolution and moved its adoption:

RESOLUTION ESTABLISHING COMBINED POLLING PLACES FOR MULTIPLE PRECINCTS AND

DESIGNATING HOURS DURING WHICH THE POLLING PLACES WILL REMAIN OPEN FOR VOTING

FOR SCHOOL DISTRICT ELECTIONS NOT HELD ON THE DAY OF A STATEWIDE ELECTION

BE IT RESOLVED by the School Board of Independent School District No. 912, State of Minnesota, as follows:

1. Pursuant to Minnesota Statutes, Section 205A.11, the precincts and polling places for school district elections are those precincts or parts of precincts located within the boundaries of the school district which have been established by the cities or towns located in whole or in part within the school district. The board hereby confirms those precincts and polling places so established by those municipalities.
2. Pursuant to Minnesota Statutes, Section 205A.11, the board may establish a combined polling place for several precincts for school district elections not held on the day of a statewide election. Each combined polling place must be a polling place that has been designated by a county or municipality. The following combined polling places are established to serve the precincts specified for all school district special and general elections not held on the same day as a statewide election in the calendar year following the adoption of this resolution:

 

3. Pursuant to Minnesota Statutes, Section 205A.09, the polling places will remain open for voting for school district elections not held on the same day as a statewide election between the hours of 7:00 o'clock a.m. and 8:00 o'clock p.m.
4. The clerk is directed to file a certified copy of this resolution with the county auditors of each of the counties in which the school district is located, in whole or in part, within thirty (30) days after its adoption.
5. As required by Minnesota Statutes, Section 204B.16, Subdivision 1a, the clerk is hereby authorized and directed to give written notice of new polling place locations to each affected household with at least one registered voter in the school district whose school district polling place location has been changed. The notice must be a nonforwardable notice mailed at least twenty-five (25) days before the date of the first election to which it will apply. A notice that is returned as undeliverable must be forwarded immediately to the appropriate county auditor, who shall change the registrant’s status to “challenged” in the statewide registration system.

The motion for the adoption for the foregoing Resolution was duly seconded by Board Member ___________, and upon vote being taken thereon, the following voted in favor thereof:

and the following voted against the same:

whereupon, said Resolution was declared duly passed and adopted.

 

D.     Resolution Of School Board Supporting Form A Application to Minnesota High School League Foundation

 

Board Member _________________ introduced the following Resolution and moved its adoption:

Form A

Resolution of School Board Supporting

Form A Application to Minnesota

State High School League Foundation

 

      WHEREAS, the Minnesota State High School League Foundation was formed to provide support for Minnesota’s high school youth to participate in athletics and fine arts;

 

      WHEREAS, the District 912 School Board recognizes the value of student participation in extracurricular activities; and

 

      WHEREAS, the MSHSL Foundation is offering grants and funding to assist school districts in recognizing, promoting and funding extracurricular participation by high school students in athletic and fine arts programs.

 

      THEREFORE, BE IT RESOLVED, that the Milaca School Board supports the District’s application to the Minnesota State High School League Foundation for a FORM A grant to offset student activity fees.

 

The motion for the adoption for the foregoing Resolution was duly seconded by Board Member ___________, and upon vote being taken thereon, the following voted in favor thereof:

and the following voted against the same:

whereupon, said Resolution was declared duly passed and adopted.

 

 

 

 

X.    ITEMS OF INFORMATION AND/OR DISCUSSION ONLY

 

A. Enrollment
2018-2019	Sept.	Oct.	Nov.	Dec.	Jan.	Feb.	March	April	May	June
EC	76	75	77	76	76	80	79	81	82
K	141	140	140	139	140	138	137	135	137
1	114	114	114	112	112	112	113	113	113
2	119	120	119	117	116	116	116	116	117
3	119	120	119	120	120	116	118	120	120
4	135	135	132	131	131	130	129	129	128
5	138	138	138	138	139	138	139	139	139
6	146	149	149	150	151	148	149	151	151
Sub Total K-6	912	916	911	907	909	898	901	903	905
7	139	137	138	139	139	136	137	138	138
8	164	161	160	160	160	159	159	159	159
9	130	128	127	125	125	125	123	122	122
10	137	133	132	131	130	129	124	122	122
11	134	131	131	130	130	130	129	129	130
12	134	131	129	128	128	127	126	126	127
Sub Total 7-12	838	821	817	813	812	806	798	796	798
TOTAL K-12	1750	1737	1728	1720	1721	1704	1699	1699	1703
	Sept.	Oct.	Nov.	Dec.	Jan.	Feb.	March	April	May	June
Home School Student’s (families)	14	72	74	74	71	72	75	74	74
(students)	31	156	157	157	155	155	157	157	157
Com Christian	74	75	75	75	75	75	75	75	75
Pre K	18	18	18	18	18	18	17	17	17
Faith Christian	31	31	32	32	31	31	30	30	28
ALC Only	42	43	46	46	42	43	46	49	43
ALC Credit Make-Up	37	35	37	28	29	33	27	26	37
ALC/MHS	2	1	2	3	3	4	4	2	3
ALC total enroll.	81	79	85	77	74	80	77	77	83
2019-2020	Sept.	Oct.	Nov.	Dec.	Jan.	Feb.	March	April	May	June
EC	87	86
K	111	109
1	135	135
2	116	116
3	115	116
4	126	126
5	131	132
6	137	137
Sub Total K-6	871	871
7	155	154
8	142	139
9	165	164
10	119	118
11	129	127
12	135	134
Sub Total 7-12	845	836
TOTAL K-12	1716	1707
	Sept.	Oct.	Nov.	Dec.	Jan.	Feb.	March	April	May	June
Home School Student’s (families)	19	68
(students)	41	159
Com Christian	50	50
Pre K	10	10
Faith Christian	33	33
ALC Only	45	44
ALC Credit Make-Up	24	24
ALC/MHS	1	3
ALC total enroll.	70	71

B.     Johnson Control Contract (Enclosure #16)

 

XI.    SUPERINTENDENT AND BOARD MEMBER ITEMS

 

A.     Superintendent Report (Enclosure #17 – to follow at a later date)

1. Special Board Meeting to Canvas Election Results – November 8-15

 

B.     Board Member Items

 

 

XII.  MOTION TO ADJOURN MEETING

 

MILACA SCHOOL DISTRICT MISSION STATEMENT

 

To educate, empower, and engage all students to become caring and

responsible citizens who will succeed in an ever-changing world.

 

MILACA SCHOOL DISTRICT VISION STATEMENT

 

Instilling pride and achieving excellence.

 

MILACA SCHOOL DISTRICT BELIEF STATEMENT

 

We believe:

1. In high-quality education and innovative opportunities for all students.
2. In a strong partnership between students, staff, parents and community.
3. Students and staff deserve a safe, honest, positive, and supportive environment.
4. In college and career readiness.
5. All students can learn, although, at different rates and in different ways.
6. In providing the technology and flexible learning spaces necessary for a 21st century education.
7. Students should continue to have multiple opportunities to be actively involved.