REGULAR BOARD MEETING


I.      CALL TO ORDER REGULAR BOARD MEETING AND PLEDGE OF ALLEGIANCE - Chairperson Jeff Larson

II.     ROLL CALL - CLERK   Those present:                  Those absent:

Voting Rotation: Jennifer Corrow, Jere Day, Sara Larsen, Rachelle Nelson, Bryan Rensenbrink, Aimee Struffert, Jeff Larson

III.   APPROVAL OF AGENDA

IV.    PUBLIC FORUM

Open forum is a specific time set-aside during School Board Meetings for members of the public to communicate to the board, even if they are not on the agenda. To participate in the open forum, please sign in on the clipboard before the meeting is called to order.

Guidelines for the open forum:

- When your name is called, please stand. Remember to state your name, address and the organization you represent. Please limit your comments to five minutes, with a maximum of 15 minutes per topic. These limitations are needed to run a timely and orderly board meeting.

- Most information about students is also private under Minnesota law. The Board cannot allow public discussion of information that could identify individual students.

- Personnel matters should not be discussed because most of those issues are private under Minnesota law. If you have a concern with a district staff member, try to resolve the issue with the individual. If you cannot resolve the issue, follow the district's chain of command.

- The School Board is eager to listen to your remarks; however, Board Members are not able to debate issues that arise during the open forum. The forum is an opportunity for the citizens to speak and the board to listen. Items brought before the Board through the Public Forum may be answered immediately if the information is known, or referred either to the Administration or to a Board Committee for further study.  If issues presented at Public Forum need further Board action and are unrelated to the current meeting agenda, the item will be placed on a future agenda for action.

- We urge participants in the forum to model civil, respectful speech on topics appropriate for the forum.  Thank you so much for your willingness to present your thoughts and questions to us. (See School District Policy 206 Public Participation in School Board Meetings for further information.  This policy, in its entirety, can be found under Policies on the School District Web site.)

V.        COMMITTEE REPORTS

1. Committee of the Whole (10/29 & 11/12) – J. Larson

      a. Election Informational Open House Hosted by Chamber of Commerce

      b. Johnson Controls Contract

2. Food Service Negotiations (10/30) – J. Day

      a. Negotiations

3. Paraprofessional Negotiations (10/30) – J. Day

      a. Negotiations

4. Finance (11/12) – B. Rensenbrink

      a. Budget Calendar

      b. Budget Assumptions

      c. Enrollment

VI.       PRESENTATIONS

         1. Elementary Reading Corps – Steve Voshell & Rachel Arens

VII.  PRINCIPALS/DIRECTORS/COORDINATORS REPORTS

1. High School Principal (Enclosure #1)

2. Elementary Principal (Enclosure #2)

3. Curriculum and Instruction Coordinator (Enclosure #3)

4. Activities Director/Dean of Students (Enclosure #4)

5. Community Education Director/Facilities Manager (Enclosure #5)

6. Business Manager Report (Enclosure #6)

1. Financial Picture of the District (Enclosure #7)

VIII. APPROVAL OF THE CONSENT AGENDA

The consent agenda is used for those items on the agenda that usually do not require discussion or explanation as to the reason for board action. At the request of any individual school board member, an item shall be removed from the consent agenda and placed on the regular agenda for discussion.

A.     Approval of Minutes (Enclosure #8)

Minutes of the October 21, 2019 Regular Board Meeting, November 12, 2019 Special Board Meeting, and the November 12, 2019 Closed Board Meeting

B.     Approval of Bills (Enclosure #9)

• Checks
• Wires

C.     Approval of Wire Transfers Listed Below:

PMA Transfers to First National Bank

10/11/19        $700,000.00

10/29/19        $700,000.00

D.     Personnel Items

1. New Positions / Change in Assignment / Replacement

1. Correction to the hire of Brent Jergens, Grade 8 Baseball Coach (previously approved as Grade 8 Basketball Coach), BA+20, Step 2, $1,920.15, effective March 18, 2020

2. Hire Nicole Nassif, Lifeguard Paraprofessional, $16.06/hour, effective Quarter 2 & 3 of 2019-2020 School Year

3. Level I Certification increase for Tracy Schimdtz, Food Server, $14.28/hour (additional $.25/hour), effective October 1, 2019

4. Hire Kendra Schlangen, High School Counselor Long Term Substitute for Jodie Gladis, BA, Step 1, $17,109.55, effective November 12, 2019 – March 29, 2020

5. Hire Becca Concannon, Van Paraprofessional (replacing Lana Carlson), 32.25 total hours/week (increase 1 hour/week), $14.06/hour, effective November 7, 2019

6. Hire Sarah Dahlberg, Assistant Track Coach (replacing Aaron Samuel), BA+20, Step 1, .5 position (shared with John Hodson), $1,493.45, effective March 9, 2020

7. Hire John Hodson, Assistant Track Coach (replacing Aaron Samuel), BA+20, Step 4, .5 position (shared with Sarah Dahlberg), $1,598.52, effective March 9, 2020

8. Hire Dave Leom, Targeted Services Teacher, up to 37.5 hours total, $30/hour, effective November 18, 2019 – March 12, 2020

9. Hire Dylan Walker, Targeted Services Teacher, up to 37.5 hours total, $30/hour, effective November 18, 2019 – March 12, 2020

10. Hire Rebecca Wuensch, Targeted Services Tutor, up to 37.5 hours total, $30/hour, effective November 19, 2019 – March 12, 2020

11. Hire Heather Rassler, Targeted Services Tutor (shared with Emily Gaspers), up to 37.5 hours total (shared with Emily Gaspers), $30/hour, effective November 19, 2019 – March 12, 2020

12. Hire Emily Gaspers, Targeted Services Tutor (shared with Heather Rassler), up to 37.5 hours total (shared with Heather Rassler), $30/hour, effective November 19, 2019 – March 12, 2020

13. Hire Michelle Janson, Targeted Services Tutor, up to 37.5 hours total, $30/hour, effective November 19, 2019 – March 12, 2020

14. Hire Christine Hostrawser, Targeted Services Tutor, up to 37.5 hours total, $30/hour, effective November 19, 2019 – March 12, 2020

15. Hire Missy Tellinghuisen, Targeted Services Tutor, up to 37.5 hours total, $30/hour, effective November 19, 2019 – March 12, 2020

16. Hire Brittney Sundberg, Targeted Services Tutor, up to 37.5 hours total, $30/hour, effective November 19, 2019 – March 12, 2020

17. Hire Amanda Fradette, Targeted Services Tutor, up to 37.5 hours total, $30/hour, effective November 19, 2019 – March 12, 2020

18. Hire Erica Reiners, Targeted Services Tutor, up to 37.5 hours total, $30/hour, effective November 19, 2019 – March 12, 2020

19. Hire Vanessa Eekhoff, Targeted Services Tutor, up to 37.5 hours total, $30/hour, effective November 19, 2019 – March 12, 2020

20. Hire Sasha Koenig, Targeted Services Tutor, up to 37.5 hours total, $30/hour, effective November 19, 2019 – March 12, 2020

21. Hire Sarah Larsen, Targeted Services Tutor, up to 37.5 hours total, $30/hour, effective November 19, 2019 – March 12, 2020

22. Hire Corey Lyon, Targeted Services Tutor, up to 37.5 hours total, $30/hour, effective November 19, 2019 – March 12, 2020

23. Hire Susan Shepard, Targeted Services Tutor, up to 37.5 hours total, $30/hour, effective November 19, 2019 – March 12, 2020

24. Hire MaryJo Vickers, Targeted Services Tutor, up to 37.5 hours total, $30/hour, effective November 19, 2019 – March 12, 2020

25. Hire Jessica Juntunen, Targeted Services Tutor, up to 37.5 hours total, $30/hour, effective November 19, 2019 – March 12, 2020

26. Hire Brent Jergens, Targeted Services Tutor, up to 37.5 hours total, $30/hour, effective November 19, 2019 – March 12, 2020

27. Hire Sarah Ranweiler, Targeted Services Tutor, up to 37.5 hours total, $30/hour, effective November 19, 2019 – March 12, 2020

 

2. Resignations / Retirements / Seasonal Layoff / Termination:

1. Accept the resignation of Amy Horrigan, Accounts Payable/Receptionist, effective November 15, 2019

2. Accept the resignation of Lana Carlson, Paraprofessional (Thursday Van Portion Only), effective November 7, 2019

3. Accept the resignation of Missy Johnson, Kids Town/Wrap Around Care, effective November 22, 2019

3. Staff Leave Requests

1. Tonnie Huonder, Food Service, December 3, 2019 for 6-8 weeks

2. Revised request for Jodie Gladis, Counselor, effective November 18, 2019 – March 19, 2020 (originally approved for November 25, 2019 – March 19, 2020)

3. Aimee Mertz, Math Teacher, effective approximately March 5, 2020 through the 2019-2020 school year

4. Becca Concannon, Paraprofessional, December 23, 2019 – May 22, 2020

4. MSHSL Activities Volunteers

Current as of 11/21/19

E.     Approve the 2019-2021 Letter of Assignment with Patti Fetters, District Media Technician (Enclosure #10)

F.      Approve the 2019-2021 Title I Tutor Contract (Enclosure #11)

G.     Approve the World’s Best Workforce Committee

2019-2020 World’s Best Workforce Advisory Committee Members

IX. ITEMS ON WHICH BOARD DISCUSSION AND ACTION IS REQUESTED

A.     Approval of Treasurer’s Report (Enclosure #13)

Discussion

A motion is in order to approve the Treasurer’s Report.

B.     Acknowledgement of Gifts/Donations

The Business Manager recommends the following resolution:

Motion by __________ to approve the following resolution:

ACKNOWLEDGEMENT OF GIFTS/DONATIONS

WHEREAS, School Board Policy #706 establishes guidelines for the acceptance of gifts/donations to the District; and

WHEREAS, Minnesota Statute 465.03 states the School Board may accept a gift, grant or devise of real or personal property only by the adoption of a resolution approved by two-thirds of its members; and

BE IT RESOLVED that the School Board of Independent School District No. 912 accept with appreciation the following gifts/donations and permit their use as designated by the donor(s).

The motion for the adoption of the foregoing resolution was duly seconded by ________ and upon vote being taken thereon the following voted in favor there of:

and the following voted against the same:

whereupon said resolution was declared duly passed and adopted.

C.    Adopt the Resolution Directing the Administration to Make Recommendations for Reductions in Programs and Positions and Reasons Therefor

Member _________________________________________ introduced the following resolution and moved its adoption:

RESOLUTION DIRECTING THE ADMINISTRATION

TO MAKE RECOMMENDATIONS FOR REDUCTIONS

IN PROGRAMS AND POSITIONS AND REASONS

THEREFOR.

WHEREAS, the financial condition of the school district dictates that the school board must reduce expenditures immediately, and

WHEREAS, this reduction in expenditure must include discontinuance of positions and discontinuance or curtailment of programs, and

WHEREAS, a determination must be made as to which teachers' contracts must be terminated and not renewed and which teachers may be placed on unrequested leave of absence without pay or fringe benefits in effecting discontinuance of positions,

BE IT RESOLVED, by the School Board of Independent School District No. 912, as follows:

That the School Board hereby directs the Superintendent of Schools and administration to consider the discontinuance of programs or positions to effectuate economies in the school district and reduce expenditures and make recommendations to the school board for the discontinuance of programs, curtailment of programs, discontinuance of positions or curtailment of positions.

The motion for the adoption of the foregoing resolution was duly seconded by Member __________________________________ and upon vote being taken thereon, the following voted in favor thereof:

and the following voted against the same:

whereupon said resolution was declared duly passed and adopted.

 

D.    Approval of the Johnson Controls Inc. Contract (Enclosure #14)

Discussion

A motion is in order to approve the Johnson Controls Inc. Contract.

 

X.    ITEMS OF INFORMATION AND/OR DISCUSSION ONLY

XI.    SUPERINTENDENT AND BOARD MEMBER ITEMS

A.     Superintendent Report (Enclosure #15)

         1. Register for the January MSBA Meeting using google link – Deadline: December 11

B.     Board Member Items

XII.  MOTION TO ADJOURN MEETING

MILACA SCHOOL DISTRICT MISSION STATEMENT

To educate, empower, and engage all students to become caring and

responsible citizens who will succeed in an ever-changing world.

MILACA SCHOOL DISTRICT VISION STATEMENT

Instilling pride and achieving excellence.

MILACA SCHOOL DISTRICT BELIEF STATEMENT

We believe:

1. In high-quality education and innovative opportunities for all students.
2. In a strong partnership between students, staff, parents and community.
3. Students and staff deserve a safe, honest, positive, and supportive environment.
4. In college and career readiness.
5. All students can learn, although, at different rates and in different ways.
6. In providing the technology and flexible learning spaces necessary for a 21st century education.
7. Students should continue to have multiple opportunities to be actively involved.